Outreach Events Representative | University of California Santa Cruz
University of California Santa Cruz
Location
Santa Cruz, CA | United States
Job description
Outreach Events Representative
Location: Santa Cruz
Job ID: 62747
JOB POSTING
This position is hybrid, a minimum of two days per week will be spent on campus at UCSC.
HOW TO APPLY For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.
INITIAL REVIEW DATE (IRD) Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link .
The IRD for this job is:
01-15-2024 ABOUT UC SANTA CRUZ UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
DEPARTMENT OVERVIEW Office of Undergraduate Admissions generates, reviews, and processes in excess of 67,000 applications and serves approximately 38,000 campus visitors each year. The office has 44 career staff FTE, 45-50 part-time/temporary staff, and 150 student staff. Staff work locally and regionally throughout California and the nation.
The office is part of Enrollment Management, which includes Financial Aid and Scholarships, Orientation and Undergraduate Admissions. Enrollment Management is part of the multi-faceted academic Division of Undergraduate Education. Undergraduate Admissions, Enrollment Management and Undergraduate Education work closely with select Academic Senate committees.
Since its founding in 1965, the University of California, Santa Cruz, has grown from 652 students to nearly 19,000 students (2017-18) and earned international distinction as a world university with high-impact research, ranking 3rd in the world for research influence by Times Higher Education, and among the top 50 universities in the world, according to the U.S. News and World Report 2017 Best Global Universities rankings.
A campus with world-class facilities and one of the most visually spectacular settings in higher education, UC Santa Cruz offers rigorous academic programs and cutting-edge research opportunities. At the core of our progressive educational approach are our 10 distinctive residential colleges, which organize the campus into smaller living/learning communities.
More information can be found at: admissions.ucsc.edu
JOB SUMMARY Under the general supervision of the Assistant Director of Admissions, Tours and Events, the Outreach Events Representative is primarily responsible for supporting Undergraduate Admissions events on and off campus (Saturday Tours, Admitted Student Tours, Counselor Tours). This position will also assist with the day-to-day tour activities taking place on-campus and aid in the distribution of publications and promotional materials for outreach efforts. As needed, provides general information about UC programs, admissions policies and requirements to prospective students attending events and participating in on-campus tours.
The Outreach Events Representative cultivates, develops, and manages volunteers (alumni, current students, faculty, etc.) who assist Undergraduate Admissions in recruitment, outreach, and yield activities. Represents the UC system and assists campus colleagues with other outreach efforts.
Participates in the annual review of frosh and transfer applications, ensuring consistent admissions evaluations.
APPOINTMENT INFORMATION Budgeted Salary: $67,000 - $72,000/Annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.
Benefits Level Eligibility: Full benefits
Schedule Information: - Full-time, Fixed
- Percentage of Time: 100%, 40 Hours per Week
- Days of the Week: Mon-Fri
- Shift Includes: Day
Employee Classification: Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus / Hybrid
Union Representation: Non-Represented
Job Code Classification: ADMISSIONS RECRMT SPEC 3 (004509)
Travel: Up to 25% of the time
JOB DUTIES 45% - Event Coordination - Coordinate on and off-campus event management, including staffing and logistics. Support day to day campus tour logistics. Oversee and coordinate any administrative duties pertaining to events and outreach coordination.
20% - Relationship management - Identify alumni, current students, faculty, and others interested in serving as volunteers that represent the UCSC campus at various recruitment and yield events, and develop and manage recruitment efforts to potential volunteers using a variety of networks, including liaison with University Relations, various student organizations, and utilization of social media tools to maximize the number of volunteers available.
- Coordinate assignment of volunteers to specific events, matching volunteer's interests, background, and expertise to the specific event. Establish working guidelines, including training materials, to maximize the effectiveness of volunteers, ensuring alignment with campus/unit communication plans.
15% - Administrative duties & Admissions support - Handle administrative and clerical tasks as assigned to support recruitment, outreach and yield activities by the unit, the campus and UC-systemwide administration. assist with special projects/programs as assigned. Leads a team of student workers in the coordination of SWAG inventory and distribution.
Assist with special projects/programs as assigned. Produce program evaluations, special, and annual reports as required. Participates in the annual review of frosh and transfer applications, ensuring consistent admissions evaluations as needed.
10% - Presentations - Provides in-depth information on admissions requirements, prerequisite major courses, financial aid criteria, programs and curricula, in on-campus, school, and community-based organization settings.
5% - Event participation - Represent the campus and/or the UC system as an admissions resource providing outreach and recruitment services as designated, including but not limited to school visits, college fairs, counselor conferences, alumni gatherings, admitted student receptions, and UCSC Admissions events in California and out-of-state.
5% - Event Budget and tracking - Oversees the budget, financial documentation, tracking and reporting for campus events. Produces special and annual reports, program evaluations, as needed.
REQUIRED QUALIFICATIONS - Bachelor's degree in related area and/or combination of equivalent experience/training.
- Strong public relations and interpersonal skills to establish and maintain effective working relationships with alumni, current students, campus colleagues, prospective students and their families, school and community officials, and the general public.
- Experience in developing, coordinating, and/or managing a volunteer program, or program management of a similar nature.
- Experience with the planning and coordination of a variety of different types of events, including events of varying sizes and with different target audiences.
- Knowledge of project management including program design, implementation, and evaluation.
- Strong presentation skills and proven ability to clearly present complex, technical information, and issues in professional settings to a variety of audiences.
- Strong written communication skills.
- Strong verbal and listening skills.
- Strong organizational skills with strict attention to detail to establish priorities, handle large workloads, evaluate outcomes, and manage multiple activities to meet unit, campus, and system- wide goals and deadlines. Ability to work under pressure of immediate deadlines and constantly shifting priorities.
- Strong experience and proven ability to work cooperatively and sensitively with individuals from diverse cultures, ethnic groups, lifestyles, and backgrounds. Demonstrated awareness of cross-cultural and intercultural distinctions that affect interactions with a diverse population.
- Data, information and computer literacy with demonstrated knowledge and experience using standard computing tools including Google Suite Apps, Microsoft Office applications, on-line databases, email, and web-based research tools and applications.
PREFERRED QUALIFICATIONS - Knowledge of policies and practices in higher education.
- Knowledge of languages other than English, both written and oral.
- Experience in education, counseling, or program promotion.
SPECIAL CONDITIONS OF EMPLOYMENT - Selected candidate will be required to pass a pre-employment criminal history background check.
- Must possess a valid license to drive in the state of California.
- Ability to perform essential physical job functions.
- The selected candidate will be required to work a hybrid work schedule and must be able to work successfully from a home/remote office and fulfill the requirements of the UCSC telecommuting agreement.
- Ability to work occasional evenings and weekends as directed.
- Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
- Ability to travel to multiple work locations on and off campus.
- Ability to travel within a defined regional or service area.
- Ability to travel nationally.
- Ability to maintain appearance and conduct suitable for working in a professional setting.
- The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
- Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here .
SAFETY STATEMENT All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
EEO/AA The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS View full job description and access on-line application:
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; . A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees. Copyright 2022 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-7fc425f51c5d304fac91226ab49bbedb
About University of California Santa Cruz
UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.
Connections working at University of California Santa Cruz
Job tags
Salary
