Administrative Assistant

Location

Lexington, SC | United States

Job description

Palmetto Renovations of Columbia, Inc. is a locally owned and operated Home Improvement Company dedicated to excellent customer service and quality work. We are seeking an Administrative Assistant.

Summary

Administrative Assistants provide high-level administrative support to Department Managers and support staff of the department(s) throughout Palmetto Renovations of Columbia, Inc. They will serve as a key member of the organization in the implementation and administration of departmental projects. They will be responsible for conducting research, preparing statistical reports, handling information requests with a sense of urgency, and performing clerical functions deemed necessary to continue steady workflow production.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

1. Assist Department Managers and Department Support Staff with various reporting, logistical, and administrative functions.
2. Assist in the preparation & coordination of departmental reporting & presentations for the leadership team and executive management.
3. Implement and monitor programs as directed by management and see the programs through to completion.
4. Answer phone calls and direct calls to appropriate parties or take messages.
5. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
6. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic housekeeping duties.
7. Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
8. Understand policies, procedures, and enforcement as applicable to Department staff members.
9. Generation and distribution of memos, emails, and reports.
10. Manage production workflow ensuring that deadlines are met, and work is completed correctly.
11. Other duties and responsibilities as assigned to ensure continuous workflow production for the organization.

Supervisory Responsibilities
This position does not have any supervisory responsibilities.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Training, Education and Licensure

• High School/GED or equivalent combination of education, experience and training that provides the required knowledge and skills.
• Three (3) years of related work experience.
• Proficient in Microsoft Office products.
• Excellent organizational, problem solving, and interpersonal skills.
• Ability to effectively communicate with others, oral and written.
• Strong organizational skills with attention to detail.
• Must be able to multi-task while maintaining complex schedules and easily adapt to a fast-paced environment.
• Comply with all organizational policies and standards regarding ethical business.
• Participate in performance improvement and continuous quality improvement.
• Strong work ethic to meet changes in responsibilities that will take place daily.
• Capacity to work independently and as a team player.
• Must represent the organization in a positive and professional manner at all times.

Work Environment
This job operates in an office environment.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.

EEO POLICY STATEMENT
Palmetto Renovations of Columbia, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Job tags

Salary