Location
Bethesda, MD | United States
Job description
About Our Company
It’s not just a job. It’s a mission. If you’re as passionate as we are about empowering the small businesses of America, then you’ll be right at home with us.
Rapid Finance is the nation's leading provider of alternative financing solutions for small and mid-sized businesses. When traditional sources of funding are beyond reach, Rapid Finance offers flexible financing solutions to help fit the unique needs of business owners . By providing access to the working capital, Rapid Finance helps growing businesses achieve their goals and reach even higher.
At Rapid Finance, we specialize in fast, simple, and trusted business financing. We are 100% committed to the long-term growth of our client’s business.
Our company is expanding. We are aggressively investing in our people and technology to create a best-in-class experience for our customers. Let
US invest in
you .
Rapid Finance has an exciting opportunity for an Office Manager supporting our Corporate Office in Bethesda, MD. This position is on-site and hybrid work arrangement (minimum three days in the office). About the Job The Office Manager is responsible for providing the highest level of customer service, to internal and external customers, by managing the day-to-day administrative functions for the office (onsite and virtually) and corporate team. This role is critical to the organization and is a first responder to urgent and ongoing requests involving team members, customer, candidates, vendors, and the community. The right candidate will be a critical driving force for the Rapid Finance culture and has a wide range of responsibilities spanning office administration, event planning, facilities support, and senior management support. The Office Manager is responsible for representing the organization and its values to all those who they interact with. They will be responsible for ensuring all administrative matters are handled in a timely, professional, and compliant manner.
Rapid Finance is honored to have been named one of the Top Workplaces for 2019-2023!* Excellent Compensation & Exceptional Comprehensive Benefits!* PTO, Plus 10 Paid Federal Holidays!* Medical/Dental/Vision and Health Savings Account available!* Company Paid STD, LTD and Life Insurance!* Matching 401K! Responsibilities & Duties: Office Administration/Facilities - Manage relationships with building management, handling facilities and parking requests in a timely and responsive manner, including administering parking passes
- Manage all aspects of ordering and inventory of office supplies, kitchen supplies and food.
- Assume leadership for ensuring the overall aesthetic of interior spaces - Organization of kitchen area, supply room & general office cleanliness.
- Perform general maintenance of the facility and office equipment, and coordinate repair and maintenance efforts with third party vendors
- Create, review, and modify documents such as invoices, reports, memos, letters and presentations using MS Office and Adobe products.
- Administer team member recognition, acknowledgements, service awards, and special events.
- Distribute incoming mail, prepare outgoing mail for shipping, and handle shipping.
- Greet visitors to the company, answer and direct phone calls, and manage workspace needs for our remote or hybrid team members.
- Update and maintain corporate documents on corporate drive and HR portals.
- Maintain confidentiality of internal documentation.
- Be proactive in noticing areas of improvement and provide suggestions to the manager.
- Provide general administrative support departments and assist with special projects, as needed.
- Provide billing information and vendor invoices to the accounting department.
- Create and send team member communications.
Event Planning - Arrange office activities and meetings (team meetings, lunches, holiday parties, celebrations, etc.), including ordering food, vendor and event management.
- Coordinate and execute required services for new team members and office space, ensuring new team members are welcomed, e.g., ordering their name plate, business cards and Rapid gear.
- Plan and execute events such as team member lunches, flu shot clinics, guest speakers, raffle drawings.
- Coordinate team member gifts and giveaways, including managing the gift card program arranging gifts and awards
- Prepare documents and correspondence, and negotiate vendor contracts
- Assist in the execution of on-site and remote webinar meetings, ex. Town hall meetings..
- Coordinate, plan and manage all corporate events, monthly team member recognition, and team-based events with Culture Club.
- Assist new team member onboarding and orientation.
Other Support - Manage logistics for internal and external senior management meetings
- Provide support to senior management on culture, team member engagement, and similar office-wide initiatives
- Collect and process expense reports via an online system and interface with the accounting office for timely processing.
- Assist travel arrangements for staff, contractors, and consultants.
- Complete other tasks and special projects as requested
About You - You have an associate degree or equivalent work experience; Bachelor’s Degree preferred
- You know how to run an office and understand the importance of bringing fantastic judgment, decision-making skills, and professional maturity to the role
- You have 3 or more years of work experience in a professional office administration/facilities role
- You are experienced with corporate event planning, budgeting and logistics while managing multiple events simultaneously.
- You are able to work a flexible schedule of 40 hours per week and have flexibility based on business need.
- You are whiz on all social media platforms – can create and publish content of events and build brand awareness for future team members.
- You are a notary or are able to become one.
- You are willing to go beyond the limits of your job description – if something needs to be done, you’re willing to do whatever it takes to keep the team running.
- You have ability to problem solve, manage crisis situations effectively and maintain a professional composure while working under pressure.
- You pride yourself on your ability to identify and correct errors, capture all of the relevant details, and get things done on time.
- You are able to work independently, managing relationships and processes with minimal supervision.
- You consider yourself a self-starter with a strong work ethic.
- You are outgoing and polite with exceptional verbal, interpersonal, and phone skills.
- You are very comfortable with advanced features of Adobe and MS Office suite – Word, Excel, PowerPoint.
WHAT YOU LOVE ABOUT US: At
Rapid Finance , we support our team members’ growth and desire to live well-rounded lives. Our company is expanding and we are aggressively investing in our people and technology to create a best-in-class experience for our clients.
Come work with US!We are ranked a
Top Workplace in Washington D.C. and the Nation—these awards mean the world because it's based on feedback from our people!
We offer generous team benefits including a commuting/parking allowance, employer-matched 401(k), tuition reimbursement, health, dental, vision benefits, life insurance, paid time off, and more. Just steps from the metro, our beautiful new office includes a modern open floor plan, a free on-site fitness center, a gaming area, a stocked kitchen, and other cool amenities.
Rapid Finance is committed to creating a diverse workforce and proud to be an Equal Opportunity/Affirmative Action Employer (M/F/Disability/Veterans). We will consider all applications without regard to race, gender, sexual orientation, gender identity, age, color, religion, national origin, veteran status, disability, genetic information or any other status protected by applicable law. Employment will be contingent on the outcome of a background investigation and reference checks. While all applications are appreciated, only those candidates selected for an interview will be contacted.
Normal Working Hours, Additional Working Hours, and Travel Requirements This is a full-time position, working 9:00 a.m.–6:00 p.m., Monday through Friday. This position may require longer hours on occasion in support of events, and some flexibility in hours may be needed depending upon the business needs.
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