Location
Scottsdale, AZ | United States
Job description
Office Administrator
Department:Administration
Ashton Woods is more than just a home builder. From the sale of our first home in 1989 to recently being named Builder of the Year by Builder Magazine, our focus has always been on blazing new trails and pushing the boundaries of what’s possible in homebuilding. Ashton Woods, the #1 private home builder in the United States, markets its homes through its two award-winning brands, Ashton Woods and Starlight Homes. The Ashton Woods brand is known for designing thoughtfully curated, inspired homes for people who love design. The Starlight Homes brand builds homes specifically for the first-time homebuyer, offering affordable homes with well-executed designs and quality finishes for buyers looking to make the dream of home ownership a reality. The company’s commitment to innovation and continually evolving to meet the needs of the market is a key reason we are one of the most celebrated homebuilders in the nation, winning hundreds of national and local industry awards in product and community design, architecture, merchandising, sales, marketing, and customer service. Headquartered in Atlanta, Georgia; Ashton Woods sells new homes in Atlanta, Austin, Charleston, Dallas, Houston, Nashville, Orlando, Phoenix, Raleigh, San Antonio, and Tampa.
Position Overview:
Provide general office and administrative support and daily operations of the division office to ensure efficiency and appropriate coverage as further described in responsibilities below.
Essential Duties and Responsibilities:(Including but not limited to the following)
- Act as Receptionist for Division Office, including answering of daily incoming calls and receiving and directing guests and calls to proper personnel.
- Maintain stock and cleanliness of the kitchen, conference rooms and copy / supply / work areas. Place supply orders for Division Office, sales offices and construction offices as needed. Code invoices as received.
- Manage calendar for all conference/training rooms.
- Administrator of access control system for the Division Office.
- Manage the copier/printer/scan inventory at all Division Office and design studio.
- Initiate and track facility maintenance repairs as needed. Follow through to completion.
- Review and properly code invoices for lease payments, office supplies, office machine leases and other various vendors.
- Maintain business licenses and certificates of insurance for Division Office, sales offices and municipalities in which we operate.
- Coordinate catering requests (delivery and/or pick up) for meetings as needed.
- Assist with new hire onboarding by preparing work location (office/workstation) with appropriate supplies.
- Pick up, sort and deliver incoming US mail and shipments while ensuring outgoing US mail and other shipments are handled properly.
- Prepare small parcel shipping (Fed Ex), maintain supplies, and review bills for accuracy.
- Key member of the “Culture Team”. Organize employee activities, meetings and volunteer opportunities with a team, including establishing and maintaining budgets.
- Act as Liaison between the Division Office and the Corporate Centralized HR Team.
- Act as Liaison between the Division Office and the local and/or Corporate IT Team (adding/disposing equipment, troubleshooting issues, etc).
- Perform other administrative duties as assigned.
Desired Qualifications:
- Four (4) year degree from accredited college or equivalent job related experience.
- Professionalism in both appearance and behavior required for greeting guests and answering and directing internal and external calls.
- Ability to multi-task and prioritize several tasks without compromising quality of work or mission deadlines. Must be highly organized and able to work autonomously.
- Ability to review, analyze and interpret information as well as troubleshoot to solve problems.
- Knowledge of Business English and ability to communicate patiently and professionally with both internal and external customers both orally and in writing.
- Proficient in Word, Excel, PowerPoint and Outlook.
- Must possess a valid driver’s license.
- Hold an Arizona Notary Public license or have the necessary qualifications to become an Arizona Notary.
Job tags
Salary