EVMS
Location
Norfolk, VA | United States
Job description
Applies principles of accounting to analyze financial information and prepare financial reports. Approves requisitions, IDT’s, and travel vouchers. Reviews and overrides budget holds when appropriate.
AAMC Faculty Salary Survey each year- sort and verify salary data for all full time Faculty for input to the AAMC data base. Includes base salary, supplement, incentives, and one time payments. Enter the AAMC code for each Faculties' department, position, qualifications, and gender codes
Audit all EVMS travel vouchers for compliance with EVMS Travel Policy and obtain any information and backup paperwork not submitted, check monies claimed are correct and have all back up receipts and make any necessary adjustments per policy. Check departmental budgets charged for fund availability. Maintain office files of the travel vouchers
Audit Interdivisional Charge Forms for correct codes and budget availability. Forward to the appropriate departments if more signatures are required
Review and approve requisitions in Procure+ for requisitions over $5,000 and/or requisitions that require additional approvals based on object code
Review and override budget holds on requisitions as appropriate
Establish and maintain Internally Designated (INTDES) Accounts, including journal entries to add and/or adjust budgets
Send the Department Reserve reports to each department administrator each month
Petty Cashier- maintain petty cash fund of $750.00. Check that all claims comply with EVMS policies and check funds are available in the budgets charged. Submit Petty Cash envelope, with all necessary signatures, for reimbursement in a timely manner. Maintain files and funds in lock draw
Ensure Cash Journals with checks and other cash payments are locked in draw and then picked up and taken to Accounts Receivable. Make copies and file for OBM records
Maintain spreadsheet for the list of approved cell phone paid by EVM.
Enter the yearly POs for the 7 Konica Minolta building copiers and the Papercut billing system
Maintain and update the Papercut billing/accounting system for the 7 building copiers to ensure each department is billed correctly
Generate monthly copier billing to be sent to DP for processing
Oversee the 7 Konica Minolta building copiers and assist if there are any problems with maintenance and repair that cannot be resolved
Responsible for the Konica Minolta in Andrews Hall for maintenance and repair and ordering supplies
Maintain OBM files of Personnel Action Sheets for Faculty employees, transfers, terminations and salary adjustments
Monitor office supplies and order as needed
Enter POs yearly for OBM office requirements
Office mail pick up and distribution daily
Perform other duties as assigned
Bachelor’s degree in Accounting or Finance. One (1) year of experience in accounting or financial capacity required.
US-VA-NorfolkJob tags
Salary
