Dance program office manager
Location
Minnesota | United States
Job description
Job ID: 359979
About the Job Job Summary The Dance Program Office
Manager is located in the Barker Center on the Twin Cities West Bank Campus and is the main point of contact for the Dance Program. This
position works directly with the Director of the Dance Program, the Director of Undergraduate Studies, the Barker Center Technical Director,
and the Administrative Manager for the Department of Theatre Arts & Dance. This position coordinates office activities and operations
providing administrative, programmatic, and financial support for the dance program.
Estimated Salary Range - $45,427 -
$55,000
Job Duties Financial Preparer (60%)
- Process reimbursements and
reconcile purchases
- Enter travel documents, requisitions, U Market orders
- Supplier/vendor setup and
maintenance
- Maintain and update administrative forms
- Create contracts and agreements
- Run ad hoc
budget reports
- Assist dance program faculty and staff with budgeting and reporting
- Explain financial forms,
processes, and policies to faculty and staff
- Assist in obtaining procurement and travel cards (trainings and forms), provide
training to faculty and staff on policies and procedures
- Assist Administrative Manager in budgeting, human resources, and
reporting.
- Create annual NASD HEADS reporting requirements for accreditation
- Other duties as
assigned
Office Manager (30%)- Serve as the first point of contact for Barker Center
program, answering phone, email, and in-person inquiries from instructors, students and visitors, provide tours of the building for
visitors
- Provide general office support, including supplies, parking vouchers, mail, computer assistance, copiers, textbook
orders, computer orders, program directory, contacts and email groups, create program newsletters, ensure public spaces are clean and
orderly, maintain storage and office spaces.
- Coordinate program events and assist with department-wide
events.
- Assist with travel arrangements for visitors
- Assist with onboarding and offboarding faculty and
staff
- Work with Barker Technical Coordinator in facilitating custodial care, maintenance, repairs, capital projects, asset
inventory, and building security
- Work closely with Director of Dance in maintaining calendars and facilitating communication
within Dance Program
- Attend staff and program meetings, record and share meeting notes
- Assist with
auditions
- Assist in student recruitment efforts
- Serve as back up for the Theatre Programs Office
Manager
- Other duties as assigned
Course Scheduler (10%)- Work closely with
the Director of Undergraduate Studies and Program Director to schedule courses using University systems, assist in monitoring course
enrollments, collect and maintain course-related documents, generate class lists, maintain wait lists, update course descriptions, issue
permission numbers
- Other duties as assigned
Qualifications Required
Qualifications Preferred Qualifications - Strong verbal, written, and interpersonal communication
skills
- Demonstrated experience communicating with and providing service to faculty, students, and visitors from diverse
backgrounds
- Experience coordinating several projects simultaneously
- Experience multitasking and prioritizing
workload while maintaining attention to detail
- Effective organizational, time management, and problem solving
skills
- Ability to draft correspondence, memoranda, newsletters, manuals etc.
- Experience with administrative
software: UMReports, PeopleSoft, course scheduling, space scheduling or similar
- Demonstrated initiative and willingness to
provide outstanding service
- Attention to detail, positive attitude, and proactive nature
- Familiarity with Dance
and/or Performing Arts community
- Familiarity with accreditation processes
- Valid Class C Driver's
License
- Professional human resources experience
- Professional experience working in higher
education
- Must be able to work independently and be a self-starter
- Must be able to work with interruptions and
distractions in a front office setting
About the Department Housed in a public research university
located in a vibrant metropolitan area, the University of Minnesota Department of Theatre Arts & Dance is a collaborative hub for education,
research and training in the diverse field of Dance and Theatre. Our students are thinkers and creators who not only make art, but also make
a difference. Our five unique programs share a commitment to collaboration and a balanced philosophy of training that combines an expansive
liberal arts education with the rigorous study of performance on the stage and in the world. In partnership with local venues and
community organizations, we prepare students for exciting and varied careers as well as lifelong journeys of creativity and learning. We are
a diverse group of artists and scholars with a wide range of talents and interests.
About the College of Liberal
Arts Home to the arts, social sciences and humanities disciplines and programs, the College of Liberal Arts is the largest
college in the University of Minnesota and comprises 31 academic departments, and over 20 interdisciplinary research centers and
administrative/support units. CLA has over 1,300 faculty and staff spanning research, teaching, advising, outreach, and administrative
functions. CLA units reside in over twenty buildings on the East Bank and West Bank of the Twin Cities campus. CLA enrolls nearly 13,000
undergraduate students, over 40% of the undergraduate enrollment on the Twin Cities campus, 1,400 graduate students, and has an annual
all-funds budget of $290 million.
CLA is a destination for curious, compassionate individuals who are committed to making our
increasingly interdependent and diverse global community work for everyone. That foundational commitment begins in our CLA Constitution . CLA is committed to
increasing enrollment of underrepresented and under-resourced students, diversifying our faculty across all disciplines, recruiting, and
retaining a diverse staff, and promoting the expression and exploration of diverse perspectives and viewpoints-so that we all gain the
background knowledge and analytical skills we need to understand and respect differences.
Diversity, Equity, and Inclusion in
CLA Working in CLA The Benefits of Working at the
U Benefits Working at the University At the University of Minnesota,
you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance,
allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive
benefits package that includes:
- Competitive wages, paid holidays, and generous time off
- Continuous learning opportunities
through professional training and degree-seeking programs supported by the Regents Scholarship
- Low-cost medical,
dental, and pharmacy plans
- Healthcare and dependent care flexible spending accounts
- University HSA contributions
- Disability and employer-paid life insurance
- Employee wellbeing program
- Excellent retirement plans with employer
contribution
- Public Service Loan Forgiveness (PSLF) opportunity
- Financial
counseling services
- Employee Assistance Program with eight sessions of counseling at no cost
Please visit the Office of Human Resources website for more information regarding
benefits.
How To Apply Applications must be submitted online. To be considered for this position, please
click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and
attach a resume.
Please submit a cover letter, resume, and list of three references.
Additional documents may be attached
after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments"
section.
To request an accommodation during the application process, please e-mail
[email protected] or call (612) 624-8647.
Diversity The University recognizes and values the importance of diversity and
inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to
attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and
opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age,
marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn
more about diversity at the U:
Employment
Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is
that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from
employment.
About the U of M The University of Minnesota, Twin Cities (UMTC) The
University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate,
graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most
vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with
world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service
organizations.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well
as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019,
2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
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