Pittsburgh Public Schools
Location
Pittsburgh, PA | United States
Job description
Staffing Assistant
Human Resources
Other - Position - Non-Certified
Job Number 4600271853
Start Date Open Date 12/21/2022
Closing Date 03/30/2024
Pittsburgh Public Schools employs over 4,000 individuals in various capacities to support the academic achievement and strength of character of the 20,000 students we serve. The Talent Management Team in the Human Resources Department is responsible for the recruiting and staffing functions of the organization, and is committed to attracting and retaining a high-performing diverse and talented workforce who holds high expectations for all students.
Under the direction of the Coordinator Recruitment & Staffing the Staffing Assistant will work with hiring managers, extend employment offers, process pre-employment documents, and assist with recruitment activities. Additionally, the Staffing Assistant will support members of the Talent Management team in addition to the Plant Operations, Athletics, and Food Services departments in meeting the human capital needs of the District.
Reports To Coordinator, Recruitment and Staffing
Salary Support Non-Exempt Salary Schedule, Level 10 (Salary: $47,329 a year)
FLSA Status: Non-Exempt
Work Year: 12 Months
Qualifications Candidates must be enthusiastic about the fundamental goal of advancing student achievement in an urban public school district. Candidates must be comfortable working on a team committed to better meeting the needs of our student population by increasing the racial diversity and cultural competency of our workforce. We are a hard-working team focused on results and expect the pursuit of excellence in all aspects of the organization. In addition, we are seeking candidates with:
-High School Diploma or equivalent.
-Bachelor's degree in human resources, management, or business preferred
- Ability to work collaboratively as a team player, under pressure with multiple competing deadlines, and with culturally, educationally, and racially diverse internal and external customers.
- Demonstrated proficiency in MS Excel, Access, PowerPoint, Outlook, and Word (Munis preferred).
- Ability to build, foster, and maintain strong relationships with hiring managers, candidates and new hires.
-Strong analytical skills and an aptitude for data.
- Demonstrated project management skills, attention to detail, organized and able to meet frequent and changing deadlines.
- Working knowledge of school system, human resource practices, collective bargaining agreements, federal and state employment laws and knowledge around Pennsylvania Department of Education certification requirements.
- Ability to exercise a high degree of confidentiality, professionalism, poise, tact and diplomacy to accomplish objectives.
- Ability to innovate, research and think creatively.
- A capacity to solve problems, to stay organized and manage multiple priorities.
-Strong presentation and training skills.
- Excellent verbal and written communication skills.
- Value, demonstrate, and promote diversity, equity, and inclusion?
Residency Requirements No Residency Requirement
Essential Job Functions 1.Implement the staffing of additional work opportunities and various positions within the Plant Operations, Food Services, and Athletics departments including, but not limited to, athletic coaches, student workers, custodians, food service workers, food service managers, interns, light cleaners, cafeteria aides, and temporary painters.
2.Ensure human resource practices are implemented in accordance with state and federal regulations, District protocols, and collective bargaining agreements when working with hiring managers and staffing positions.
3.Coordinate the staffing of additional work opportunities and educate hiring managers on the salary and posting requirements for each position to ensure adherence to Collective Bargaining Agreements.
4.Monitor vacancies in accordance with Human Resources procedures to meet staffing needs.
5.Review applicant pools weekly to ensure that a diverse pipeline of candidates is available for hiring managers.
6.Work closely with the Recruitment Team to provide them with accurate staffing challenges and upcoming needs.
7.Determine and extend employment offers to recommended candidates, ensuring both candidates and hiring managers have clear expectations throughout the hiring process.
8.Ensure all pre-employment documents (e.g. clearances, health appraisal, emergency permits, etc.) are reviewed and tracked appropriately for assigned new hires, and central office/school-based senior level/administrator positions.
9.Maintain the candidate selection records for all senior-level candidates.
10.Assist HR Staffing Representatives and the Recruitment Team in the interview assessment process, scheduling interviews, reviewing resumes, conducting competency-based phone interviews, following up with candidates throughout the selection process, and processing pre-employment documents for new hires when needed.
11.Assist in the planning of and participate in recruitment events, initiatives, information sessions, orientations, and trainings.
12.Assist the Recruitment Assistant in verifying certifications and educational requirements of applicants for each job posting during high volume times.
13.Handle all staffing inquiries in a responsive, customer-focused manner, providing a comprehensive first line of information and advice.
14.Manage and organize the communications sent and received from shared HR email and phone accounts.
15.Document various processes within the department and recommend improvements.
16.Provide regular updates to the Coordinator Recruitment and Staffing on progress and challenges of meeting goals.
17.Participate in departmental, team, and individual planning and goal- setting.
18.Communicate effectively and confidently at all levels, over the phone, face-to-face, and electronically.
19.Organize and maintain all systems; paper and electronic files.
20.Serve as a backup to generate ID badges in the absence of assigned Human Resources personnel.
21.Serves as a backup to conduct various essential job functions of the Recruitment Assistant position in the absence of assigned Human Resources personnel.
22.Other relevant duties as assigned by supervisor in support of the Department of Human Resources goals and objectives and the District's mission and Superintendent's Priority Goals.
The Pittsburgh Public Schools (PPS) does not discriminate on the basis of race, color, age, creed, religion, gender (including gender identity or expression), sexual orientation, ancestry, national origin, marital status, pregnancy or disability in its programs, activities, career and technical education programs or employment and provides equal access to the Boy Scouts and other designated youth groups. It is the policy of the Pittsburgh School District to make all services, programs and activities available and to provide reasonable accommodations to persons with disabilities. Please make requests for accommodations at least 72 hours before the scheduled event. For more information regarding accommodations, civil rights grievance procedures, please contact Employee Relations, Office of Human Resources, 341 S. Bellefield Ave, Pittsburgh, PA 15213 or 412-529-HELP (4357).
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