Location
Louisville, KY | United States
Job description
Department: Location: Health Sciences Center
Time Type: Full time
Worker Type: Regular
Job Req ID: R103928
Minimum Requirements: Bachelor's degree in a related field and three years of related experience. Additional experience may be used on a one-to-one basis to offset the educational requirements. Grade 5N Hourly Range Minimum $23.54/hr Midpoint $29.44/hr Maximum $35.33/hr
Position Description: This position is responsible for post award administration, compliance and fiscal management of grants and contracts awarded from federal, state and local government and private funding agencies. Applies specialized knowledge and interprets rules, regulations, procedures and policies from funding agencies and combines those with university policies. Must have excellent customer service skills as well as independent judgement and discretion in the management of grants and contracts working with funding agency personnel and University and faculty personnel. Also, oversee the distribution, collection and analysis of faculty and staff effort reports. Examples of duties include reviewing, interpreting funding documents and campus policies and procedures; completing monthly account reconciliations and providing monthly reports to faculty; researching, interpreting and applying appropriate funding agency regulations and federal regulations as required by each award; informing and working with project personnel to ensure regulatory compliance, including the fiscal management of grants/contracts; review and approve disbursements to ensure conformity with funding agency and University policies and regulations.
Essential Duties and Responsibilities - Reconcile sponsored program accounts in BA on a monthly basis to ensure agreement with PeopleSoft Financials records.
- All reconciliations will be completed and uploaded to Onbase no later that 45 days after the close of the month.
- Perform revenue and expenditure analyses, closeouts of assigned grants and other fiscal reporting duties.
- Analyze grant billings and collections, revenue and expense recognition, data integrity of grant transactions for fiscal reporting/compliance.
- Management of the effort reporting process. Includes approving format, notification & training to faculty and staff of reporting requirements, collection, analysis, data entry & filing and follow up and tracking.
- Provide customer service with respect to grant operations and compliance. Provide requested grant related information and reports to internal/external customers in an accurate and timely manner.
- Work directly with faculty on both Clinical Trial (Grants) and Intra- and Extra-mural grants to ensure reconciliation and avoid deficits.
- Work collaboratively with other department of surgery staff regarding billing, grants, and reconciliations.
Preferred Qualifications - BA4 Reconciliations
- Budget Monitoring and Cash Flow
- PeopleSoft Financials
- BI Reports
- MS Excel
Competencies - Project Management - organized, task oriented, ability to delegate and follow up.
- Proactive - anticipates and plans for problems before they arise.
- Analytical- evaluating data and other information with the ability to choose the best solution and make recommendations.
- Flexible - ability to change directions as needed for the good of the department or organization.
- Service Excellence - responsive, informs constituents of process, pleasant to work with, educates and provides timely, accurate information.
- Organized - manages time effectively, keeps tasks appropriately prioritized.
- Critical Thinking - ability to think through issues and identify appropriate options.
- Work Ethic - motivated, diligent, industrious and persistent in the workplace, stays on tasks to completion, works at a fast pace to ensure optimal efficiency.
- Interpersonal - can build effective, strong working relationships with employees, colleagues, management and vendors through trust, communication, and credibility.
- Teamwork - ability to work with others, serve others, help others, lead others, mentor others, and take directions.
Compensation will be commensurate to candidate experience. Equal Employment Opportunity The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status . If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at
[email protected] or 502.852.6258.
Assistance and Accommodations Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.
If you require assistance or accommodation with our online application process, please contact us by email at
[email protected] or by phone 502-852-6258.
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