1WorldSync
Location
Chicago, IL | United States
Job description
Are you interested in working for a dynamic and innovative organization committed to fostering a positive and inclusive work environment? Do you believe in empowering our employees to thrive both personally and professionally? Good news! 1WorldSync is looking for a HR Coordinator to join our team in our Chicago, IL headquarters.
1WorldSync is the industry leader in product content management. With approximately 700 employees across the US, Brazil, Canada, France, Germany, Portugal, Switzerland, and the UK, we’re seeking a HR Coordinator to support our growing global team.
Reporting directly to our HR Manager for Compensation & Benefits , the HR Coordinator will play a pivotal role in ensuring the well-being and satisfaction of our team by responding to employee questions and performing administrative functions related to benefits management, compliance, and employee development. This position requires a proactive approach to addressing employee needs.
As a HR Coordinator at 1WorldSync, responsibilities include the following:
Assist with benefit and leave administration and become familiar with all benefits plans
Manage the Human Resources email inbox, responding to employee inquiries on topics including benefits coverages, payroll deductions, and time off, resolving issues promptly with a high level of employee satisfaction
Develop and deliver communication materials to educate employees about benefits, compensation changes, and Human Resources practices and policies
Oversee administrative aspects of employee onboarding and offboarding, including processing employee paperwork and managing systems access
Conduct new hire orientations
Assist with annual reporting and audits, ensuring timeliness and accuracy of data provided
Create and run reports from systems for audits
Assist with maintaining accurate employee records within various HR systems
NetSuite, PlanSource, NAVEX, etc.
Coordinate transfer of data to external contacts for services, premiums and plan administration
Serve as the main point of contact for our spot bonus program, including software administration
Administer the department’s compliance training software, including tracking employee completion of assigned modules and preparing audit reports
Communicate with external vendors to address employee questions or troubleshoot software issues
Collaborate with Accounts Payable on the processing of monthly billings for group benefits plans
Prepare global quarterly HR wellness newsletter and assist with company-wide quarterly newsletter
Maintain the employee Intranet to ensure availability of current resources
Support and track signatures for company policies
Continuously seek opportunities to enhance the value and efficiency of benefit programs and other HR offerings
Assist with other Human Resources team projects
Facilities support back up coverage for Chicago Office
Other duties as assigned
Required Skills and Experience:
1+ years of experience providing customer service or support to internal or external parties, both verbally and in writing
1+ years of experience authoring employee- and/or customer-facing communications
1+ years of experience handling confidential and sensitive information
Desired Skills and Experience:
Strong analytical skills and meticulous attention to detail with good organizational skills
Experience in ERP & CRM System
1WS uses NetSuite
Excellent communication and interpersonal skills
Ability to maintain confidentiality and handle sensitive information
Microsoft Office skills, especially PowerPoint and basic Excel functions (sum, average, formatting charts, pivot tables)
A desire to advance knowledge of Human Resources functions
Demonstrates 1WorldSync Core Values (Teamwork, Continuous Improvement, Humility, Integrity) in action
Benefits:
This is a full-time, hourly position ($24.04 - $25.50/hourly, depending on experience) and a 5% target annual bonus.
Incredible health benefits (FSA and HSA options), with dental and vision coverage.
401(k) plan with employer match.
Paid time off as well as company holidays, volunteer time off, sick time, bereavement leave, and 12 weeks of fully paid parental bonding leave.
Short and long term disability and life insurance.
Additional optional benefits, including a comprehensive legal plan, pre-tax parking and transit accounts, critical illness insurance, accident insurance, identity theft prevention, tuition reimbursement, and pet insurance.
Additional Details:
This is a hybrid position that requires 3 days per week at our Chicago headquarters location.
This role requires the candidate to have the authority to work in and be located in the US.
1WorldSync is an Equal Opportunity Employer and is committed to providing employees and applicants with an environment free of discrimination and harassment. All employment decisions at 1WorldSync are based on business needs, job requirements, and individual qualifications. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, gender identity, sexual orientation, national origin, family or parental status, veteran or disability status, or any other status protected by the laws or regulations in the locations where we operate.
Americans with Disabilities Act (ADA)
1WorldSync will provide reasonable accommodations during the application process upon request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please contact us at [email protected].
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