BLANK AST 4 (Personnel And Executive Assistant) | University of California Davis
University of California Davis
Location
Davis, CA | United States
Job description
BLANK AST 4 (Personnel And Executive Assistant) Department Description
Department Purpose This position provides the day-to-day administrative support to the cluster executive team and Academic HR Unit. Provides coordination and delivery of academic personnel services in the Departments and administrative support for instructional and research activities in the Departments, which encompass a wide diversity of academic and staff positions including: Academic Senate and federation personnel, Unit 18 lecturers and SOE appointments, International scholars, post-doctorates, graduate and undergraduate employees and staff.
Job Summary Provides administrative support to the chair, department and CAO. Provide administrative support on actions pertaining to academic personnel matters in the Departments of Environmental Toxicology; Land, Air and Water Resources; and Wildlife, Fish, and Conservation Biology, Academic Human Resources Unit. This position prepares academic actions including appointments, merits, promotions, appraisals, recruitment, changes in status, and salary administration; tracks eligibility of academic titles for merits, promotions and appraisals and compiles/prepares dossiers. This position provides administrative support for the recruitment process for academic personnel and coordinates administrative functions and reporting for Agricultural Experiment Station projects and outside professional activities reporting and coordinates summer session appointments. As requested, this position assists the CAO, department chairs, and unit directors with special projects. Provide back-up assistance within the unit as needed.
Position Information
Apply by Date March 8 th 2024 Salary Range $31.85/hr. - $41.42/hr. Appointment Type Career Number of Positions 1 Percentage of Time Full-Time, 100% Shift Hours Manager will advise Location Davis, CA. Union Representation Yes - CX Benefits Eligible Yes
PHYSICAL DEMANDS - Ability to sit and work at a computer for extended periods of time.
WORK ENVIRONMENT - UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
- Work occasional overtime including evenings and weekends as needed, usually on short notice to meet operational needs.
QUALIFICATIONS Required: Minimum Education/Experience - Experience working with academic personnel policies and procedures, recruitment of faculty and faculty advancement.
- Experience with staff personnel policies and procedures and bargaining agreements.
- Experience using writing, editing, proofreading skills with usage of appropriate grammar to provide clear, concise, and effective communication documents and experience using interpersonal and verbal communication skills to effectively interact with a diverse population, and to research, secure and provide information to clarify situations and resolve problems.
- Experience analyzing complex information or problems in an objective manner and derive logical conclusions to provide a sound basis for establishing priorities, selecting courses of action, and resolving conicts.
- Experience with fund accounting and general accounting principles and techniques to apply to budgeting, credit cards, and nancial reporting. Includes knowledge of Credit Card compliancy policies and procedures and the ability to work with PCI-DSS compliancy requirements for e- commerce and dial-out terminals.
Minimum Knowledge, Skills, and Abilities (KSA) - Knowledge of policies and procedures to read, interpret and apply administrative, business, nancial policies and procedures to functions and activities related to purchasing, travel, and entertainment.
- Organizational and time management skills to work with changing priorities and demanding workload and to use independent judgment to make logical decisions.
Preferred: Preferred Education/Experience - Critical thinking and problem-solving experience to analyze data and develop meaningful solutions to specic problems.
Preferred Knowledge, Skills, and Abilities (KSA) - Knowledge of automated financial, personnel, and teaching systems (PPS, Decision Support, OPTRS, Banner, People Admin, MIV, REEport).
- Knowledge of electronic financial reporting systems.
- Knowledge of University Policies and Procedures.
SPECIAL REQUIREMENTS Background Check This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
Diversity, Equity, Inclusion and Belonging At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.
We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.
As you consider joining UC Davis, please explore our
This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
Diversity, Equity, Inclusion and Belonging At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.
We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.
As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected .
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
Apply by Date
March 8 th 2024
Salary Range
$31.85/hr. - $41.42/hr.
Appointment Type
Career
Number of Positions
1
Percentage of Time
Full-Time, 100%
Shift Hours
Manager will advise
Location
Davis, CA.
Union Representation
Yes - CX
Benefits Eligible
Yes
To apply, visit The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. Copyright 2022 Jobelephant.com Inc. All rights reserved.
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About University of California Davis
UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.
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