TaxAce
Location
Fairfield, CA | United States
Job description
The Remote Payroll and Administrative Assistant will play a pivotal role in ensuring the smooth operation of our payroll processes and providing essential administrative support to our team. This position requires a highly organized, reliable, and proactive individual who is capable of managing a variety of tasks in a remote work environment. The ideal candidate will have experience with payroll administration, data entry, and general administrative duties.
**Key Responsibilities:**
* Assist with the accurate processing of payroll, including timesheet verification, data entry, and handling payroll queries.
* Maintain up-to-date payroll records by collecting, calculating, and entering data such as hours worked, deductions, and leave balances.
* Provide administrative support including managing emails, scheduling meetings, preparing reports, and maintaining filing systems.
* Support the preparation and submission of payroll-related documents such as tax filings and compliance reports.
* Perform data entry tasks with a high level of accuracy and attention to detail.
* Collaborate with the HR and finance departments to ensure seamless integration of payroll and administrative processes.
* Handle confidential information with discretion and in compliance with data protection regulations.
* Contribute to process improvement initiatives to enhance efficiency and effectiveness in payroll and administrative practices.
**Qualifications:**
* Proven experience in payroll administration and administrative support roles, preferably in a remote setting.
* Familiarity with payroll software (QuickBooks Payroll) and proficiency in Microsoft Office Suite, particularly Excel.
* Strong understanding of payroll practices and compliance requirements.
* Excellent data entry skills with a commitment to accuracy and attention to detail.
* Effective time management and organizational abilities, with the capacity to prioritize and manage multiple tasks simultaneously.
* Strong communication and interpersonal skills, with the ability to interact professionally with team members and external contacts.
* Self-motivated with the ability to work independently, take initiative, and problem-solve.
* High school diploma required; associate or bachelor’s degree in Accounting, Business Administration, or a related field preferred.
Job tags
Salary
