University of Northern Colorado
Location
Greeley, CO | United States
Job description
POSITION TITLE: Fiscal Manager
COMPENSATION RANGE: 65,000.00 - 65,000.00 USD per year EMPLOYMENT CLASSIFICATION: Professional Administrative DEPARTMENT: Sm Business Devlpmnt Ctr Activities TARGET HIRE DATE: 4/1/2024 BENEFITS: UNC's Career Hub To ensure full consideration, applications must be received by 11:59pm (MT) on 03/01/2023. Position Summary: This position is key to the operation of the East CO SBDC. This position provides fiscal, budget and administrative support to the East Colorado Small Business Development Center that serves 20 counties within our territory (Yuma, Weld, Washington, Sedgwick, Phillips, Prowers, Morgan, Otero, Logan, Lincoln, Las Animas, Kit Carson, Kiowa, Elbert, Crowley, Cheyenne, Bent, Baca, and the eastern part of Adams and Arapahoe counties).This role provides a variety of support to the Executive Director and office staff. Grant management, budgetary projections, CRM reporting and fiscal monitoring. This position is not paid by state funds, but grants received for the East Colorado SBDC through the Small Business Administration. Job Duties: We are looking for a detail-oriented and experienced individual to join our team as a Fiscal Manager. The successful candidate will oversee grant management, contractor invoice management, purchase orders, travel authorizations, P-card management, and office management. This role requires strong financial and organizational skills and the ability to effectively manage multiple tasks and deadlines. Responsibilities: Grant Management: Oversee the financial aspects of grant management, including budget development, expenditure monitoring, deposits, and compliance with grant requirements. Coordinate with project managers and program coordinators to ensure accurate financial reporting and timely submission of grant-related documents. Prepare financial reports for grant funders and assist with grant audits as necessary. Prepare and review quarterly reimbursement reports with UNC Accounting and submit them to ED for signatures. Completing journal entries and labor redistributions as needed. Financial Reporting and Analysis: Generate financial reports and provide analysis to support decision-making processes. Assist in the preparation of budgets and forecasts. Collaborate with the UNC finance team to ensure accurate and timely financial reporting. Assistance with accreditation, SBA Audits, and Financial reviews. Donor Relations: Send invoices to stakeholders for annual gifts and track the donations from invoice to deposit. Track fundraising efforts, amounts raised, and invoices sent to stakeholders. Identify potential sponsors, partners, and grant opportunities. Assist in preparing grant proposals, manage donor relationships, and track fundraising results under the guidance of the executive director. Contractor Invoice Management: Develop activity report for contractor invoice and send for approval. Review and process contractor invoices, ensuring accuracy and adherence to contract terms. Maintain organized records of contractor invoices and related documentation. Collaborate with UNC Accounting to resolve any discrepancies or issues related to contractor billing. Will assist with onboarding new contract consultants with paperwork and training alongside the administrative specialist. Purchase Orders: Manage the creation and tracking of purchase orders for goods and services. Ensure compliance with organizational procurement policies and procedures. Work closely with vendors and internal stakeholders to resolve purchase order-related issues. Travel Authorizations: Review and approve travel authorization requests, ensuring compliance with travel policies and budgetary constraints. Assist employees in understanding travel policies and procedures. Coordinate with travel agencies and vendors to secure cost-effective travel arrangements when necessary. P-Card Management: Oversee the distribution and management of purchasing cards (p-cards) to authorized employees. Monitor P-card transactions for accuracy, compliance, and adherence to budget guidelines. Reconcile P-card statements, resolve discrepancies, and ensure timely payment. Office Management: Reception and Communication: Greet and assist visitors, clients, and employees. Answer and direct incoming calls and emails. Handle general inquiries and provide necessary information. Coordinate mail, packages, and deliveries. Supply Management: Monitor and maintain inventory of office supplies, equipment, and stationery. Place orders for necessary supplies and ensure timely delivery. Research and negotiate with vendors to obtain the best prices and quality. Maintain records of purchases and expenses related to supplies. Administrative Support: Assist with scheduling and coordinating meetings, appointments, and travel arrangements. Prepare and distribute internal communications, memos, and reports. Maintain and update company databases and filing systems. Assist in the creation and preparation of presentations, documents, and spreadsheets. Provide administrative support to team members as needed. Train contractors on fiscal onboarding policies and procedures Note: This job description serves as a general overview of the position's responsibilities and requirements. Additional duties may be assigned as needed. Minimum Qualifications: Education: BA or BS degree in accounting, finance, or related field Experience: Proven experience in fiscal management, preferably in a similar role. Strong knowledge of grant management principles and practices. Proficiency in financial management software and Microsoft Office Suite. Excellent analytical and problem-solving skills. Detail-oriented with strong organizational and time management abilities. Ability to work independently and collaboratively in a team environment. Excellent communication and interpersonal skills. Knowledge of procurement and travel policies and procedures. Familiarity with relevant laws and regulations related to fiscal management. Will Report to office five days per week. Experience working in higher education is beneficial due to the expectations set by the host organization. 1 Year Accounting/Fiscal management, 1 Year Financial management/bookkeeping, 1 Year Coordinating an office, and1 year managing donations. Proficient in Microsoft Office, Excel, outlook and G Suite. Ability: Computer skills: MicrosoftOffice Suite, G Suite, CRM System management, knowledge of grant management andbudgets Special Consideration: If you have a strong financial background and a keen eye for detail, join our team as a Fiscal Manager. You will be crucial in managing grant finances, contractor invoicing, purchase orders, travel authorizations, and p-card management. Apply today and contribute to our organization's financial success and efficiency! Benefits:Job tags
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