Registrar Supervisor | University of California Davis
University of California Davis
Location
Davis, CA | United States
Job description
Registrar Supervisor Job Summary
#CA-FT
The roles of the School of Medicine (SOM) Registrar Supervisor is to provide primary leadership, management, planning, and coordination of the Academic Records Office. This position works under minimal direction from the Director of Student and Administrative Services, and in consultation with the Office of the Office of Medical Education (OME) Deans. The SOM Registrar is expected to identify, clarify, resolve, and enforce policy decisions related to modifying systems, services, and deadlines. This position has direct supervision of four career staff members.
This position creates and maintains collaborative working relationships with the UCD Administrative personnel, along with OME administrative personnel, academic faculty, staff, students, parents and alumni to support UCD and OME programs and policies as established by federal, state UC system, campus, and Academic Senate entities; acts as a central communication resource for academic and policy information related to student records management; and ensures the effective and efficient administration of the unit.
Apply By Date February 29, 2024; interviews and recruiting process may occur at any tim e Minimum Qualifications - Bachelor's degree in related area and / or equivalent experience / training
- Supervisory and/or leadership experience to select, train, motivate, recognize, supervise, evaluate the performance of staff and ensure operational success
- Experienced understanding of student administrative services, including registration and enrollment systems, including access and release of information and security of confidential information.
- Advanced working knowledge of federal and state laws, policies, regulations, including the Family Educational Rights and Privacy Act of 1974 (FERPA), and University policies pertaining to student records.
- Experience with Registar office/Student Records systems: ID card systems; grading, transcripts, and diploma production; student academic records management; electronic document management systems; verification of enrollment; residency (for tuition purposes); admission/readmission processes; graduation and commencement processes; student fees, fee assessment and refunds; class scheduling and enrollment planning; and information/communication services and publications.
- Experience analyzing procedures to make improvements for business performance enhancement.
- Advanced written and verbal communication skills.
- Demonstrated knowledge of or ability to use a variety of systems such as Microsoft Word, Excel, E-Mail Systems, Internet, especially the BANNER student information system.
Preferred Qualifications - Experience identifying linkages between customer service, operational requirements, and information management systems to determine when and how technological expertise should be developed or enhanced.
- Evidenced management style that emphasizes teamwork, participations, partnership and collaboration along with the demonstrated ability to mentor, coach, and hold direct reports accountable for work methods and products that add value to the organization.
- Skills and ability to read, understand, interpret, communicate, and execute applicable School of Medicine policies, procedures, and guidelines.
Department Description The offices and units within Medical Education are dedictated to the support and advancement of the teaching mission within UC Davis Health. The primary goal is to create a supportive and stimulating learning environment that nurtures the requisite and enuring attitudes skills, and knowledge required of excellent phyisicians.
Position Information - Salary or Pay Range: $2,770.11 - $5,022.99
- Salary Frequency: Biweekly
- Salary Grade: 22
- Payroll Title: ADMISSIONS RECRMT SUPV 2
- Number of Positions: 1
- Appointment Type: Career
- Percentage of Time: 100% - Full Time
- Shift Hours: M-F 8am-5pm
- Location: Education Bldg, Sacramento
- Union Representation: No
- Benefits Eligible: Yes
- Hybrid/Remote/On-site: Maybe eligible for hybrid
This is not an H1B opportunity. Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy Benefits Summary and our Benefits Page If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC:
- High quality and low-cost medical plans to choose from to fit your family's needs
- UC pays for Dental and Vision insurance premiums for you and your family
- Extensive leave benefits including Maternity, Paternity, Family & Medical Leave
- Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
- Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
- Paid time off for professional development as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
- Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
- Access to free professional development courses and learning opportunities for personal and professional growth
- Wellness and on-site Employee Assistance Program including access to free mental health services
- Supplemental insurance offered including additional life, disability, short/long term disability, pet insurance and legal coverage
- Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistant for qualified roles
- Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
- UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff
Special Requirements - This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
- As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs , as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
Diversity, Equity, Inclusion and Belonging At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.
We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.
As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected .
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere To apply, visit The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. Copyright 2022 Jobelephant.com Inc. All rights reserved.
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About University of California Davis
UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.
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