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Location

Urbana, IL | United States

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Job description

Assistant Contract Specialist Facilities & Services
Capital Program Facilities & Services

Job Summary
The Assistant Contracts Specialist is involved in the contracts administration function of Capital Programs. Participate in the administration of contracts and documentation related to the procurement and contracting of construction and professional services for the delivery of capital projects.
Duties & Responsibilities

• Participate in the procurement process for construction contractors and professional services consultants.
• Attend bid openings and electronically document bid results.
• Prepare and process project and contract-related documentation such as front ends, project data summary, advertisements, contracts, BOT items, contract amendments, etc.
• Conduct review and quality control of documents such as contracts, insurance certificates, bonds, etc. to ensure adequacy, accuracy, and acceptability of information provided.
• Review and process certification and statutory requirements forms, financial disclosure and conflict of interest forms and executed sub-contracts for contractors, sub-contractors, professional service.
• Conduct vetting of potential conflicts of interest via the appropriate university channels for contractors, sub-contractors, professional service consultants and sub-consultants.
• Record project data and maintain accurate records of contract and project information in unit databases.
• Prequalify vendors to perform construction on Capital projects. Conduct higher-level review of contractor applications for final approval.
• Respond to audits, Labor investigations, and FOIA requests related to capital and non-capital construction projects.
• Assist the Assistant Director of Contracts Administration as required.
• Support the Mission, Vision, Values and Guiding Principles of Facilities & Services.

Minimum Qualifications


1. Bachelor's degree in business administration, management, or a field related to the position. 2. Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) 3. Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.



Specialty Factors



Preferred Qualifications

• Experience in a university or government agency.
  
  
• Experience with construction-related contract administration.
  Knowledge, Skills and Abilities
  
  • Strong attention to details and ability to maintain accuracy in a high-volume, fast-paced environment is critical to the position.
  • Ability to exercise independent judgment and make good decisions.
  • Ability to effectively multi-task and handle numerous tasks and issues simultaneously while meeting strict deadlines.
  • A thorough knowledge of computer applications and programs, including Microsoft Office Suite, particularly Word and Excel.
  • Strong written and verbal communication skills.
  Appointment Information
  This is a 100% full-time Civil Service Assistant Contract Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after March 12,2024. Salary is commensurate with experience.
  For more information on Civil Service classifications, please visit the SUCSS web site at .
  Application Procedures & Deadline Information
  Applications must be received by 6:00 pm (CST) on March 12,2024 . Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Ken McCray ; [email protected] . For questions regarding the application process, please contact 217-333-2137.
  The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
  Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected] .
  Requisition ID : 1022688
  Job Category : Civil Service
  To apply, visit
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  About University of Illinois - Urbana-Champaign

  The University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement. With our land-grant heritage as our foundation, we pioneer innovative research that tackles global problems and expands the human experience. Our transformative learning experiences, in and out of the classroom, are designed to produce innovative alumni who desire to make a significant, societal impact.

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