Location
Mansfield, TX | United States
Job description
Title: HR Assistant
Location: Mansfield, Texas
The HR Assistant is an essential asset to the Human Resource Department and is responsible for creating a welcoming and professional impression of the company to all visitors and employees. This position will perform administrative tasks and services to support effective and efficient operations of the Human Resource Department.
ACCOUNTABILITIES & ESSENTIAL FUNCTIONS
- Handles incoming calls and walk-in visitors simultaneously, ensuring inquiries/needs are handled or appropriately redirected
- Remains open and adaptable to changes in the work environment, manages competing demands and is able to work effectively and efficiently with frequent change, delays, or unexpected events
- Provides a high level of customer service in all interactions with employees, peers, management, and visitors
- Relates well with diverse population and at all levels inside and outside the organization
- Maintains professional and constructive working relationships
- Maintains an extremely high level of confidentiality
- Performs a variety of recruiting support duties, including facilitation of various assessments, coordination of interviews, administration of new employee background and drug screen process from start to finish, and preparation of facility for new employee orientation
- Assists or prepares correspondence, makes photocopies, faxes documents, and performs other various projects as needed
- Manages HR inbox, distributes appropriately, and completes certified mail requests as needed
- Ensures HR Lobby is open and ready for business on time and secured at end of day
- Heavy file room organization; Prepares and maintains employee files and ensures all documents are filed timely and accurately, and are maintained in compliance with applicable internal and legal requirements
- Prepares access badges and maintains necessary systems and associated paperwork
- Regular attendance and punctuality at work is an essential function of the job
SKILLS & CERTIFICATIONS
- High level of customer service skills required
- Excellent verbal and non-verbal communication and telephone etiquette, with ability to communicate with people at all levels internally and externally
- Exhibits strong analytical and organizational skills, with the ability to manage multiple departmental activities
- PC experience in a Microsoft Windows environment, proficient with internet e-mail, Microsoft Word, Excel, Power Point, Outlook, and other software
- Detailed and thorough in work habits with multi-tasking ability
- Ability to work with minimum supervision, independently, and as a member of a team
- Ability to use, read, and interpret spreadsheets and printed reports
- Ability to use computers and computer systems for extended periods of time
- Ability to enter high volumes of data with great accuracy
HR Assistant III
- Makes time-keeping corrections and historical edits, codes time off for accurate timekeeping
- Manages the employee call in line(s) ensuring the office line is reviewed, documented, and addressed with the appropriate department and/or manager (assists as warehouse back up)
- Assists with vetting employee inquiries and concerns regarding employee relations, payroll, benefits, and leaves of absences, forwarding and escalating to the appropriate authority and/or department
- Assists in accurately clarifying policies and procedures with staff and management as necessary, ensuring compliance and escalating as needed
- Assists with the timely processing of terminations in HR related systems, notifying department management as necessary, and assisting with Exit Survey management as needed
- Effectively learn and manage various systems used in an HR environment assisting the HR Partner/Manager with administration of various projects, reporting, and accurately provide clarification of policies and procedures for business partners and employees as needed and appropriate
- Utilizes tools, systems, and resources effectively and recommends solutions as applicable
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
- Helps maintain building notices (i.e., company announcements, benefit notifications, etc.) and assists in notifying appropriate department to ensure the building is up to hygienic and professional standards
Requirements
- Associates Degree in Human Resources, Business, or related field and/or equivalent experience
- 4+ years Human Resource experience required. For internal candidates, experience can be a combination of internal and external experience.
- Complex problem-solving skills
- Ability to manage very detail orientated processes
Equal Opportunity Employer, including disability and veterans.
Category: Human Resources
This is a summary of the primary accountabilities and requirements for this position. The company reserves the right to modify or amend accountabilities and requirements at anytime at its sole discretion based on business needs. Any part of this job description is subject to possible modification to reasonably accommodate individuals with disabilities.
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Mouser Electronics endeavors to make its Career page accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Human Resources at (817) 804-3850 or [email protected]. This contact information is for accommodation requests only and cannot be used to apply for positions or to inquire about the status of applications.
Mouser is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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