University of Illinois Springfield
Location
Springfield, IL | United States
Job description
Office Administrator- Counseling and Health Svcs, Office of Disability Svcs, and Student Insurance
Posting Category:
About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at
Application deadline: 4/5/2024
Minimum Starting Salary: $20.52 per hour/ 7.5 hour day
Summary:
Monitors and reconciles fiscal accounts and provides administrative office support to four mid-sized departments within Student Affairs. Processes contracts, purchases supplies, and reconciles P-Card/T-Card transactions for each department. Knowledge of office, departmental and institutional procedures, practices, programs and policies is required as well as the ability to use good judgment and exercise discretion in managing confidential information and systems. Provides office support including direct customer services, answering phones, data entry, managing databases and software, and website maintenance. Serves as a liaison to departments, various constituents and the public, regarding financial policies & procedures. The ability to operate computer systems utilizing various office software packages and the university's Banner system as well as variety of office equipment is central to the performance of duties. Performs related duties as assigned.
Duties & Responsibilities:
Minimum Qualifications:
1. High school diploma or equivalent.
2. Any one of the following from the categories below: A. Four (4) years (48 months) of work experience comparable to the third level of this series. B. Two (2) years (24 months) of work experience comparable to the fourth level of this series.
Preferred Qualifications:
A broad understanding of and experience with various University systems such as personnel systems, budgeting, contracts and purchasing.
Physical Demands:
Working Conditions:
Travel Requirements:
0%
Union Affiliation: This position classification is represented by University Professionals of Illinois, Local 4100 Service, Clerical or Technical Union.
Employment Policies and other information:
Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.
UIS an affirmative action/equal opportunity employer with strong institutional commitment to recruitment and retention of a diverse and inclusive community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with state and federal law.
Residence Reference: For full consideration, applicants must be residents of the State of Illinois.
UIS employees are strongly encouraged to stay up to date with the most recent COVID-19 vaccination available as a barrier to serious illness.
The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current or former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.
UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at [email protected] or call 217-206-6652.
Job tags
Salary
