Location
Metairie, LA | United States
Job description
Stuart Services is looking for an executive secretary to help play a crucial role in providing administrative support to the vice president . The specific duties and responsibilities may vary depending on the seasonal needs, but generally include:
Scheduling and Calendar Management:
- Organizing and maintaining the employer's schedule.
- Scheduling appointments, meetings, and events.
- Sending reminders for upcoming commitments.
Communication Management:
- Handling phone calls, emails, and other correspondence.
- Drafting and preparing documents, letters, and reports.
- Managing the employer's contacts and maintaining an organized filing system.
Travel Arrangements:
- Providing itineraries and necessary information for trips.
- Making travel arrangements, including booking flights, hotels, and transportation.
Meeting Support:
- Taking minutes during meetings and distributing them afterward.
- Coordinating and preparing materials for meetings.
Task Coordination:
- Ensuring that deadlines are met and tasks are completed on time.
- Coordinating tasks with other staff members and departments.
Office Management:
- Managing the employer's workspace to ensure efficiency and organization.
- Handling office logistics and supplies.
Confidentiality:
- Maintaining a high level of confidentiality in handling sensitive information.
- Research and Information Gathering:
- Conducting research and gathering information as requested by the employer.
Problem Solving:
- Addressing and resolving issues or concerns that may arise.
- Technical Proficiency:
- Being proficient in office software and communication tools.
- Adaptability:
- Being flexible and able to adapt to changes in responsibilities or priorities.
Professionalism:
- Representing the employer in a professional manner in all interactions.
The role of a executive secretary requires strong organizational, communication, and multitasking skills. Additionally, discretion and the ability to handle sensitive information with confidentiality are essential qualities for this position. Keep in mind that the specific duties can vary based on the industry, company size, and the preferences of the employer. any questions text 504-415-2799
Job tags
Salary
