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Location

New Brunswick, NJ | United States

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Job description

Position Summary:

Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator Confidential for the Office Secretary of the University. Reporting to the Secretary of the University and Associate Secretary of the University, the Administrative Coordinator Confidential provides confidential, executive-level administrative support to the Secretary and Associate Secretary and performs day-to-day office operations and procedures for the Office of the Secretary.

Among the key duties of this position are the following:

• Coordinate and manage all appointments, meeting calendars, travel arrangements and expenses for the Secretary and Associate Secretary, and will assist with scheduling board and committee meetings.
• Serve as the primary contact for the Office of the Secretary, exhibiting tact and discretion while interacting with members of the governing boards, senior University administrators, and all internal and external constituents.
• Draft correspondence, power point presentations, excel spreadsheets, and documents, and will be responsible for tracking office tasks and documents.
• Post materials to the governing boards portal at the direction of the Secretary, Associate Secretary, Assistant Secretary, and Senior Department Administrator.
• Work effectively with minimal direct supervision and perform other duties as assigned, including roles assigned for Rutgers University–New Brunswick and Rutgers Health Commencement.

Minimum Education and Experience:

• Bachelor's degree or an equivalent combination of education and/or experience that demonstrates working knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.
• A minimum of two years of related experience working for a senior level administrator with demonstrated executive level organizational and decision-making skills.

City: New Brunswick

State: NJ

Physical Demands and Work Environment:

• There will be some evening and weekend work required for this position and this position will receive compensatory time.

Posting Number: 24ST0401

About Rutgers University

Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.

Connections working at Rutgers University

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