Community Association Manager

Location

Destin, Okaloosa County, FL | United States

Job description

BBA HOA MANAGEMENT

COMPANY OVERVIEW:

This is a fantastic full-time position if you’re a Community Association Manager (CAM). 

Meet BBA HOA MANAGEMENT. 

BBA HOA Management, with its sister company Scenic Stays, is a growing star on Florida's Emerald Coast. With leaders rooted in the community and boasting 200 years of combined vacation rental know-how, we're more than just a workplace. 

Here, you're part of a caring, driven team. We manage homeowner and condominium associations, as well as vacation rental homes in beautiful places from Pensacola Beach to Panama City Beach along the Emerald Coast. Working with us, you'll feel the warmth of true hospitality. We also offer excellent benefits, like health coverage and plans for your retirement. 

Services we offer are: 

• Board Functions 
• Administration 
• Property Management 
• Owner Websites 
• Fiscal Services 
• Financials 

Some of our clients are SunDestin Beach Resort, Amalfi Coast Resort, Pelican Beach Resort, and Emerald Towers, just to name a few. 

If you’re looking for a challenging and rewarding career, you owe it to yourself to learn more about this rewarding role and put forward your application.

POSITION SUMMARY:

Dive into a pivotal role as the Community Association Manager (CAM) with us. As the Community Association Manager, our leadership team will entrust you with the day-to-day operations of two or more condominium associations. Your responsibilities will encompass not just upholding our policies and procedures but ensuring full compliance with the laws of the State of Florida and the By-Laws and Covenants of the Association. 

Are you conscientious and detail-oriented? Do you have the ability to foresee future potential issues and act accordingly? If so, you are ideal for this role, blending customer service, community management, and administrative duties while benefiting from diversity and variety in your daily tasks. 

What to Expect: 

Each day will be a mix of tasks, such as engaging with residents, ensuring smooth operations, and maintaining adherence to established standards. In turn, you’ll receive competitive compensation reflecting your dedication and expertise, as well as a suite of exciting benefits. 

Apply today to join our team and become the pillar that ensures our communities function seamlessly and truly shine.

RESPONSIBILITIES:

Administrative: 

• Oversee daily operations, staff, and vendor management; prepare and manage budgets with the Board Treasurer; ensure timely financial reporting and adherence to Florida's regulations. 
• Schedule and attend all Board and Member meetings; consistently update board members on financial and operational matters; foster a communicative environment with regular updates and feedback sessions. 
• Review and optimize contracts; solicit competitive bids for major services; manage vendor payments and handle all financial collections, ensuring alignment with the set budget. 
• Comply with directives from Florida's Regulatory Council of Community Association Managers; actively participate in BBA Association and Scenic Stays training and events for continuous improvement. 

Customer Service:

• Act as the primary liaison between the Board and Owners and maintain a positive relationship with Board members, committee members, and owners.
• Handle owner inquiries regarding all association matters. 
• Act as liaison with the insurance agent to secure coverage for association common property and file insurance claims or assist with filing and ensuring claim completion. 
• Handle all interactions with various stakeholders with professionalism and respect. 

Community Management: 

• Perform regular property inspections and coordinate required inspections with specialist vendors. 
• Ensure maintenance and repair of association property for compliance with regulations. 
• Establish and maintain contracts, such as landscaping and building services and oversee contracted vendor activities, including maintenance, cleaning, and security. 
• Address security infractions and recommend changes for enhanced security.
• Manage all capital projects, ensuring certificates of insurance are collected, and deadlines are met. 

**Please note: This is not an exhaustive list of duties but an overview of what you will be doing as you advance within the organization.

QUALIFICATIONS:

• Requires a current Florida Community Association Manager (CAM) license (must be noted on resume)
• Community Association Management experience required (1+ years is preferred) 
• Driver’s license required 
• Ability to read, analyze and interpret documents and respond effectively to inquiries and complaints. 
• Experience with Microsoft Office Word, Excel, and Quickbooks is a plus.
• Professional appearance, business casual attire, good grooming and hygiene habits. 

COMPENSATION & BENEFITS:

Annual Salary: $55,000 - $60,000 based on experience and achievement

Benefits: 

• Paid time off, such as PTO, sick days, and vacation days 
• Health insurance 
• Dental insurance 
• Vision insurance 
• Retirement benefits or accounts 

Schedule: Able to work 40+ hours per week, with occasional weekend availability.

Current CAM license status must be noted in your Resume to be considered. 

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