Office Coordinator - Community Health Group

Location

West Jordan, UT | United States

Job description

Salt Lake County…A career with a purpose in the community you love!

Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading.

What it is like to work here:

At Salt Lake County our culture is woven into all aspects of our work and our employees’ lives, from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment, we appreciate employees through great benefits, a healthy work life balance and room to grow and develop.

Surround yourself with:

Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live, work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a place….its our heart and service that bring us together.

We encourage a work life balance:

Working for Salt Lake County is more than just a paycheck. A career with /Salt Lake County includes several benefits and perks. We support our employees with 12 Holidays, up to 24 vacation days, 12 sick days and one personal day every year.

Additional Benefits include:

• Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution
• Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees
• Health Savings account with a county contribution up to $1200/year, Flexible Spending Account
• 100% county-paid Long-Term Disability and Short-Term Disability option
• Professional Development including professional membership fees paid
• Tuition Reimbursement
• Plus: Onsite medical clinic, childcare and gym; hospital insurance, pet insurance auto and home insurance and discounts at County facilities.  

For Benefits information Click HERE  

To estimate how much your pay and benefits could be worth use our Total Rewards Estimator

JOB SUMMARY

Provides administrative support for the division. Oversees purchasing functions, special projects and serves as the division's records manager.

MINIMUM QUALIFICATIONS

Three (3) years of office administrative support experience; OR an equivalent combination of related education and experience.

Preference will be given to applicants who are bilingual in English and Spanish.

It is mandatory that all new hires receive the Tdap (Tetanus, Diphtheria, and Acellular Pertussis) vaccine before beginning employment or provide a copy of their immunization record prior to starting employment. The immunization record must show the vaccine name and date received.

Upon hire, a two-step Tuberculosis skin test will be required. The first will need to be placed prior to starting employment.

ESSENTIAL FUNCTIONS

• Provides administrative support for Division leadership, committees, councils, boards, and assigned work groups. Takes minutes during meetings, transcribes documents, and maintains records of actions.
• Composes a variety of correspondence, documents, and reports; formats, proofreads, and edits.
• Provides customer service by answering phones, greeting visitors, relaying messages, and distributing forms, documentation, and information.
• Maintains calendars and schedules.
• Acts as an administrative liaison to other County agencies and external stakeholders.
• Prepares and maintains administrative documents including regulations, enforcement files, adjudicative appeals and legal requests for the division.
• Serves as Records Coordinator complying with GRAMA and all related policies and procedures.
• Develops, maintains, organizes, stores, and monitors reports, correspondence, files, forms, and documents.
• Processes travel to include completing the initial travel request forms and, where appropriate, making hotel reservations, airline reservations, and car rental reservations.
• Coordinates all aspects of assigned events and meetings.
• Collects, researches, analyzes, and organizes materials and information for projects and reports.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

This position may require lifting up to 30 lbs (office paper and various office supplies)

IMPORTANT INFORMATION REGARDING THIS POSITION:

Applicants should have experience in office coordination including purchasing, travel coordination, inventory management, on boarding new employees, assist with facility requests/inspections, and provide written meeting minutes and record keeping. Applicant needs to be proficient in Microsoft Office Suite.

This position is currently under review and may require a background check in the near future.

Job tags

Salary