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Location

Urbana, IL | United States

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Job description

Maintenance Coordinator - Utilities & Energy Services
Facilities & Services

Job Summary
The Maintenance Coordinator is responsible for assisting in the management and ongoing development and implementation of a proactive maintenance program for the Recommissioning(ReCx) group of F&S - Utilities and Energy Services Division at Urbana-Champaign. Duties will include the development and implementation of Recommissioning documentations, revising and updating database/records/condition assessment of building automation and HVAC equipment. Assisting the ReCx Management Engineers with the group's daily needs and HR functions.
Duties & Responsibilities

• Manage administration activities associated with the ReCx group.
  • Order material and supplies and request/oversee contractor services permits for the ReCx group.
  • Coordinate, schedule, and manage meetings between building occupants, ReCx teams, and craft and trades shops in association with Recommissioning visits.
  • Submit work order request for issued found during building visits.
  • Maintain all records generated from Work Planning Meetings for analysis and reporting purposes.
  • Manage and oversee ReCx group training.
• Gather and provide engineering documents to team members for building visits.
• Manage and update all documentation resulting in revisions associated from building visits. Work with Record Management group to archive documents.
• Review/Develop/implement recommissioning close out documents for building visits.
• Manages and oversees ReCx shops work management metrics.
• Initiate and follow through with safety issues identified in building visits.
• Other duties as assigned.

Physical Demands

• Standing : Occasionally

• Walking : Occasionally

• Sitting : Frequently

• Talking : Occasionally

• Hearing : Occasionally

• Visual Acuity : Constantly

Required Qualifications

• Bachelor's degree.
• Two years of experience in coordinating technical building systems, such as but not limited to, HVAC or DDC systems.

Preferred Qualifications

• Experience with Excel VBA/Power BI
• Experience in formulating and maintaining shop metric goals
• Ability to read and interpret blueprints and specifications

Knowledge, Skills and Abilities

• Excellent organization skills: ability to prioritize workload, work independently with minimum supervision, and take initiative.
• Excellent computer skills, including proficiency in Microsoft products such as MS Word, Excel, and PowerPoint, and the ability to learn new software and computer applications.
• Professional demeanor and strong communication skills to work with and maintain effective relationships with shop staff, vendors, F&S personnel, and all levels of supervision, management, and campus contacts.
• Ability of operate university vehicle.

Appointment Information


This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after the search close date. The starting salary for this position is $50,000. Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints.


For more information on Civil Service classifications, please visit the SUCSS web site at .

Application Procedures & Deadline Information


Applications must be received by 6:00 pm (CST) on February 13, 2024 . Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact [email protected] . For questions regarding the application process, please contact 217-333-2137.


The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .


Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected] .



Requisition ID : 1022634

Job Category : Administrative



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About University of Illinois - Urbana-Champaign

The University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement. With our land-grant heritage as our foundation, we pioneer innovative research that tackles global problems and expands the human experience. Our transformative learning experiences, in and out of the classroom, are designed to produce innovative alumni who desire to make a significant, societal impact.

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