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Location

Berkeley, CA | United States

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Job description

Graduate Student Affairs Officer 4 (4576U), Nutritional Science & Toxicology Department - 62567 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .

Departmental Overview

The Department of Nutritional Sciences & Toxicology (NST) focuses on the metabolic biology of nutrients and toxicants in relation to human health and disease. Our research and curriculum span a breadth of topics, from the delivery of nutrients to cells and their molecular functions, through the influence of genetics on diet-associated human disease, to programs and policies that address human and environmental health and safety. We are home to the self- supporting Masters of Nutritional Sciences and Dietetics, and graduate groups in Metabolic Biology and Molecular Toxicology, and will soon also support the Endocrinology group.

Application Review Date

The First Review Date for this job is: December 26, 2023. For full consideration, please apply on or no later than January 19, 2024.

Responsibilities

ASE/GSR HIRING, SUPPORT AND ANALYSIS

• Leads process for recruiting, hiring, and assigning ASEs (GSIs, UGSIs & Readers) for Fall, Spring, and Summer.
• Provides direction and guidance on a wide range of ASE/GSR matters.
• Advises ASEs and instructions on job and workload expectations, appointment eligibility, and fee remission benefits.
• Works with the departmental committees to develop and oversee processes for equitable assignments.
• Maintains current knowledge of Graduate Division, BEST Region, and UAW-related employment and appointment policies.
• Stays up to date on current contract policies, including fee remission benefits.
• Oversees appointments exceptions process; submits exception requests to the Graduate Division.
• Ensures GSI compliance with first time requirements, including language requirement.
• Serves as first point of contact with BEST Region staff to hire all academic student employees.
• Partners with BEST Region staff to ensure compliance and timely payment of ASE/GSRs.
• In conjunction with departmental committee(s) and/or faculty supervisors, addresses any ASE/GSR performance issues that may arise and resolves intricate student employee issues/grievances such as union workload and leave issues; escalates cases to the Department Chair as necessary.
• Manages GSI evaluation process and regularly reviews GSI evaluations to identify potential problems; outreach to students who may need additional support.
• Coordinates and makes recommendations for Outstanding GSI Award nomination.
• Ensures student handbook is up to date.

FUNDING/FINANCIAL AID

• Recommends resolution of extremely sensitive, specialized, and complex financial aid issues; and administers department's block grant and restricted funds.
• Advises department's management on available funds for entering students based upon special funding from all sources; makes recommendations regarding resource allocation.
• Maintains current knowledge of Graduate Division, departmental, and graduate group requirements, policies, and procedures relative to graduate student funding, including the administration of student financial awards, scholarships, fellowships, and block grants.
• Tracks all sources of available graduate student funding and investigates new sources of funding.
• Completes and processes official documents necessary for the initiation, continuation, and administration of all financial awards.
• Maintains complex spreadsheets to track student funding commitments and payments, including summer funding.
• Works with Financial Analyst and BEST Region staff to reconcile expenses and ensure that graduate students' funding is administered accurately.
• Advises students on financial aid options on campus and extramural fellowship opportunities; crafts clear communications to convey funding information to students.
• Works with the Fellowships Office and the Berkeley International Office to resolve funding issues for domestic and international students.
• Manages all current and new departmental and college funding applications, including for summer grants, travel grants, and fellowships.
• Manages gift reporting to College Relations and University Development and Alumni Relations.
• Provides pertinent information to College Relations for stewardship needs.

ACADEMIC ADVISING

• Serves as the sole graduate student advisor for the department; interprets and applies advanced student services concepts; using professional judgement and expertise, provides the most complex student services to the department's leadership, faculty, and students (both new and continuing).
• Provides extensive advising and guidance on complicated student and program-related issues which do not fall within clearly defined guidelines.
• Identifies and refers for resolution intricate student issues/grievances such as alleged discrimination, complex grade disputes, student conduct issues, and student's personal crises.
• Reviews students' progress and identifies students with progression problems, and recommends interventions.
• Recommends petition exceptions that affect the requirements of multiple departments.
• Advises students and faculty on department/college/university policies and procedures, including requirements for fellowships/scholarships.
• Includes advising international students and the extra complexities that affect immigrant and non-immigrant students; liaises with the Berkeley International Office (BIO) to maintain current knowledge of visa and immigration policies and procedures; interprets UC and government regulatory requirements.
• Works with BIO to maintain employment compliance for international students off-campus employment opportunities.

RECRUITMENT AND ADMISSIONS

• Coordinates and tracks graduate admissions process.
• Advises and supports Admissions committees.
• Advises prospective applicants on necessary academic preparation and appropriateness of program(s) as they pertain to the prospective applicant's goals.
• Reviews domestic and international transcripts, evaluates eligibility, and ensures application completeness via the online application system.
• Plans and organizes student recruitment visits to campus in early spring and orientation for new students in August.
• May travel to participate in recruiting events.

STRATEGIC PLANNING

• Within an academic department/college, provides and makes recommendations for the improvement of department/college policies.
• Evaluates the effectiveness of the student services function and makes changes to the program to provide better service to students, faculty, and organizational leadership.
• Recognizes issues that have impact/implications and advises accordingly.
• Advises chair/dean on the formulation of department/college policy on areas needing clarification and identifying solutions; analyzes the consequences of organization's academic policies and recommends new or changed policies; recommends solutions to organization's problems without precedent.
• Represents the student services unit to the campus community and relevant external constituencies.

CURRICULUM PLANNING & SUPPORT

• Evaluates course support needs and proposes staffing solutions to faculty leadership. Assists faculty with DSP accommodations.
• Manages graduate course scheduling and assists with curriculum planning in collaboration with the chair, faculty, and other departments as necessary, to ensure students' progress through course sequences, avoiding conflicts, and ensuring compliance with campus-wide policies.
• Manages course evaluation process and regularly reviews evaluations to identify potential problems; escalates issues to faculty committee and/or department chair as necessary.
• Coordinates exams.
• Facilitates new course approval and course modifications.

EVENTS

• Plans, organizes, and manages high-visibility student events such as visit day, new student orientation, and commencement.
• Organizes events that build and enhance the graduate student community such as cohort-specific orientations, town halls/forums, end-of-year parties, DEIBJ-focused events, and workshops.

SPECIAL PROJECTS

• Performs other duties as assigned.
• May supervise work-study student(s) as required.

PROFESSIONAL DEVELOPMENT

• Attends workshops/seminars and/or complex training/courses to keep up to date on national student advising issues, trends, and best practices as well as university policies and procedures.
• Participates on student services committees and/or department/college/university committees that develop impactful and relevant policies/procedures.

Required Qualifications

• Advanced knowledge of advising and counseling techniques.
• Knowledge of and/or ability to learn University-specific computer application programs and University and departmental principles and procedures involved in risk assessment.
• Ability to evaluate risks as to likelihood and consequences.
• Advanced verbal and written communication skills.
• Interpersonal skills.
• Multicultural competencies; ability to work with diverse populations.
• Advanced knowledge of complex visa and immigration policies, procedures and regulatory requirements for international students and scholars.
• Ability in problem identification and reasoning; ability to develop original ideas to solve problems, persuasion, leadership.
• Skills in monitoring / assessing people, processes or services, to make improvements.
• In-depth knowledge of the field's post-degree employment opportunities and practices.
• Skills in project management, social perceptiveness to be aware of others' reactions and understanding why they react as they do.
• Ability to work Monday - Friday from 8:00am - 5:00pm and occasional weekend or evening shifts for special events.

Education/Training:

• Bachelor's degree in related area and / or equivalent experience / training.

Salary & Benefits


For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.


Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.


The budgeted salary or hourly range that the University reasonably expects to pay for this position is $70,100.00- $97,400.00.

• This is a 100%, full-time (40 hours per week), career position that is eligible for full UC benefits.
• This position is exempt and paid monthly.

How to Apply


To apply, please submit your resume and cover letter.



Conviction History Background


This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.



Equal Employment Opportunity


The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.


For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.







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About University of California, Berkeley

The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.

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