St. Anne's Belfield School
Location
Charlottesville, VA | United States
Job description
St. Anne's Belfield School seeks a divisional assistant for the Lower School beginning May 2024. This position maintains the front office and reports directly to the division head. The ideal candidate is highly organized, possesses excellent interpersonal and communication skills, is reliably present, and has a strong working knowledge of all Google applications and Excel. This is a 12-month benefited position..
Position Summary: Provide administrative support to the division head and divisional program. Duties include general clerical, receptionist, and project-based work.
Position Responsibilities:
- Receive & direct inquiries and visitors, including phone calls
- Coordinate and/or create correspondences between the School and families
- Manage and document student and faculty attendance
- Prepare permanent student files and maintain student records and files (both digital and hard copies)
- Maintain office and faculty workroom room equipment and supplies
- Manage the divisional calendar and the division head's calendar
- Monitor budgets, facilitate invoice payments and office credit card reconciliation
- Order all divisional classroom and office supplies
- Maintain active substitutes list and arrange substitutes to cover teacher absences
- Process maintenance and housekeeping requests
- Maintain professional health certifications including but not limited to First Aid, CPR, and MAT training
- In the absence of the school nurse, provide and document basic first aid and distribute medication
- Assist in the coordination and preparation of various events
- Oversee conference day schedules and related details
- Serve as the divisional registrar
Essential skills/mindsets:
- Time management: the ability to organize and manage multiple priorities
- Command of confidentiality and tact
- Strong customer service to faculty, staff, parents, students and visitors
- Excellent interpersonal and communication skills
- Enthusiasm for working collaboratively in a team environment
- Commitment to School's mission
- Computer proficiency with Google Apps, Word, Excel
- Veracross proficiency
Education and experience:
- Minimum: High School Degree
- Preferred: College Degree or business experience.
Reporting to this position: No direct reports
Physical demands and work environment: Working conditions are normal for an office environment.
Job tags
Salary
