Administrative Assistant

Location

Chicago, IL | United States

Job description

You will play a crucial role in supporting the CEO and the. Administrative team to ensure organizational efficiency. Attend meetings with the management team, prepare meeting agendas, take notes, and publish meeting minutes Responsibilities: Identify action items and follow up with the appropriate individuals Run meetings in CEO’s absence Schedule internal and external meetings, conferences, and travel Handle logistical details, such as ordering lunch, booking board rooms, and managing Paperwork, run local errands for our CEO Provide administrative support to ensure efficient office operations Miscellaneous onboarding tasks, such as distributing laptops, scanning documents, etc Investigate and approve invoices Research as requested, compile and summarize information for reports or presentations Create and maintain Excel spreadsheets Write and distribute emails, correspondence, memos, letters, faxes, and forms Keep track of paperwork and ensure proper documentation Assist in the preparation of regularly scheduled reports Update and maintain office documents, including contractor and vendor contacts, lease Qualifications: Proficient in Microsoft Office Excellent written and verbal communication skills Familiar and comfortable using standard office technology (copiers, scanners, email, etc.) Detail-oriented, highly organized, takes direction well, good listener, excellent time Management skills, ability to prioritize High school degree At least two years’ experience as an administrative assistant or secretary

Job tags

Salary