Support Specialist / Admin

Location

North Palm Beach, FL | United States

Job description

Brief Overview:

We are seeking a highly organized and proactive individual to join our team as a Personal Assistant / Admin. This role is ideal for someone who excels at multitasking, has exceptional communication skills, attention to detail and is adept at handling a wide range of administrative, customer service and assistant-like tasks. 

About MyStateMLS

My State MLS is the premier nationwide real estate Multiple Listing Service (MLS), empowering members to list and search properties across the United States seamlessly. Our platform offers real estate professionals the convenience of listing properties from a single account, regardless of their licensing location. We are currently seeking a dedicated administrative professional to support our team and ensure seamless operations.

MyStateMLS is a small-medium size company that is growing quickly and garnishes a family-style, fun and friendly work environment. As the company continues to grow, there will be opportunities for employees to grow with it! If you are highly organized, want to enjoy your work and work within an elite sector of the Real Estate Industry, this position is for you!

Responsibilities:

Provide comprehensive administrative support to executive staff members, including managing calendars, scheduling appointments, and coordinating meetings.

• Screen and prioritize incoming calls, emails, and other correspondence, ensuring timely and efficient responses.
• Organize and maintain both physical and digital files, ensuring accurate record-keeping and easy retrieval of information.
• Make travel arrangements, including booking flights, accommodations, and ground transportation, while considering budget and preferences.
• Manage personal expenses, reimbursements, and invoices, ensuring accuracy and timely processing.
• Conduct research, compile data, and prepare reports as requested.
• Handle business-related errands, such as mail, business purchases, and other ad-hoc requests.
• Maintain a high level of confidentiality and discretion in handling sensitive information and matters.
• Act as a liaison between the assigned individual and other team members, clients, vendors, and external stakeholders.

Requirements:

• Proven experience as a Personal Assistant or similar role, preferably in a fast-paced environment.
• Strong organizational and time management skills, with the ability to prioritize and meet deadlines effectively.
• Excellent communication skills, both verbal and written, with a professional and friendly demeanor.
• Proficient in using productivity tools such as Microsoft Office Suite, Google Drive, email clients, and scheduling software.
• High level of discretion, integrity, and confidentiality.
• Exceptional attention to detail and problem-solving abilities.
• Ability to adapt to changing priorities and work independently with minimal supervision.
• A flexible and proactive approach, with a willingness to take on additional responsibilities as needed.
• Savvy in data technology and Knowledgeable in real estate preferred however is not required.

Employee Benefits:

• Retirement plan with employer contribution.
• Health, dental, and vision insurance.
• Health Savings Account (HSA) contribution.

How to Apply:

Interested candidates should submit their resume and cover letter highlighting relevant experience and qualifications to [insert contact information].

We appreciate your interest in joining our team at My State MLS and look forward to reviewing your application. Shortlisted candidates will be contacted for further steps.

My State MLS is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job tags

Salary

$45k - $50k