---

---

Location

Ithaca, NY | United States

---

Job description

AIISP Administrative Assistant

About the American Indian and Indigenous Studies Program

The American Indian and Indigenous Studies Program (AIISP) within the College of Agriculture and Life Sciences strives to develop new generations of educated Native and non-Native peoples to contemplate study and contribute to the building of Nation and community in Native America. The American Indian and Indigenous Studies Program (AIISP) at Cornell University invites you to join the AIISP Cornell faculty; student services staff members, and students in a center for Indigenous research and student enrichment.

The Opportunity

The AIISP Administrative Assistant plays a crucial role within the American Indian & Indigenous Studies Program, providing general administrative support to the AIISP Associate Director and the program. This position encompasses a diverse range of responsibilities, including program administrative support, event and meeting planning, course support and academic assistance, and communications.

Key Responsibilities:

Program Administrative Support:

• Provide general administrative support to the Director, handling public inquiries, and ensuring the smooth operation of the program.
• Plan and coordinate logistics for events and programs, including registration, scheduling presenters, accommodations, catering, and marketing efforts.
• Manage the student employee application process and maintain program directories and email listservs.
• Make travel arrangements for invited speakers, process speaker fees, travel reimbursements, and handle staff travel reimbursements.
• Utilize Cornell procurement and financial systems to purchase goods and services for the program.

Course Support and Academic Assistance:

• Collaborate with the College Registrar's Office to organize and publicize AIIS courses.
• Prepare master events and faculty schedules, facilitate course descriptions for the catalog, and monitor course enrollments.
• Reserve classrooms/lecture halls and assists with coordination of the AIIS 6010 Speaker Series.
• Assist the AIIS Director of Graduate Studies (DGS) and Director of Undergrad Studies (DUS) with student records, data, and other administrative tasks to support recruitment and promotion of the AIIS minor.

Communications Support:

• Oversee the inclusion of new information, layout, and scheduling of the weekly newsletter.
• Produce and circulate event and course flyers/announcements through AIISP website, newsletter, social media, and other platforms.
• Maintain and contribute to program communications, including website pages, social media pages, and displays.
• Supervise student Office Assistant employees providing communications and other support.

What We Need

All applicants must include a resume and coverletter for full consideration. This position is located in Ithaca, NY and is fully onsite.

• An associate's degree and 2-4 years of related experience, or an equivalent combination of education and work experience.
• Excellent communication and organizational skills with the ability to prioritize multiple projects.
• Proven track record of successfully providing excellent customer service.
• Interest and ability to learn how to use new software and leverage technology to improve efficiency and organization.
• Ability to work well with others while creating a highly respectful work environment.
• Demonstrated sound judgment, creativity, and problem-solving skills.
• Demonstrated ability to work effectively both independently and as part of a team.
• Must excel in maintaining a professional atmosphere while working in a busy environment.
• Proficient with standard business software systems including but not limited to Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to handle confidential information.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion , and wellbeing.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Experience with additional software, including DUST, PeopleSoft, CCI ACALOG, E-SHOP, Adobe Creative Suite including InDesign, Canvas.
• Coursework in Native American or Indigenous history/American Indian Studies, and/or familiarity with Native cultures.

Rewards and Benefits

No visa sponsorship or relocation assistance is available for this position.

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$24.78 - $28.80

Remote Option Availability:

Fully Onsite

Company:

Contract College

Contact Name:

Brad Stock

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

Union Positions

Current Employees:

Online Submission Guidelines :

Employment Assistance:

Notice to Applicants:

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-01-12

---

Job tags

---

---

Salary