Kalon Event + Food Design
Location
Queens, NY | United States
Job description
Sales Administrative Assistant
KALON Event + Food Design is looking to fill the role of sales administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Job Type:
- Full Time (40 Hours per Week)
- NOTE: Full & Part Time opportunities may be available for qualified candidates who demonstrate growth and successful performance & attitude following a 3-month trial
Tasks/Responsibilities:
- Support all aspects of the event life cycle for KALON Event+ Food Design (KALON) – including TripleSeat (TS) entry and updates (menu post, décor/ prop list), invoice, payment tracking, COI, permits, labels and staff packets
- Maintain thorough knowledge of KALON menus and event types in order to ask the “right” questions and provide the correct answers during client and internal team interaction
- Maintain and update KALON calendar for walk throughs, meetings, and events
- Collaborate with chefs, warehouse managers, cooks, packers and drivers
- Maintain event standards
- Other duties and department projects as assigned
- Adhere to company policies regarding client response times
- Manage reporting processes for sales organization in tandem with finance department; collaborate with sales team to provide context to management in weekly, monthly, quarterly, and annual reporting
- Provide support to sales team as required, including performing administrative duties, maintaining contact databases, and processing and tracking of expense reimbursement
- Assist with additional projects and duties as required
Schedule:
- Monday-Friday
- Weekend availability
Requirements
- Legal To Work in USA (SUFFICIENT PAPERWORK & VALID DOCUMENTATION IS REQUIRED)
Qualifications:
- Minimum 2 years of administrative experience, preferably with sales experience and/or experience in the events and/or hospitality in the New York City market
- Strong interpersonal skills; must be able to work effectively in a team setting
- Self-starter with outstanding customer service skills and ability to think “outside the box”, with proactive attitude towards providing client solutions
- Solutions-oriented with a positive, “can-do” attitude
- Exceptional organizational abilities, with strong attention to detail and excellent follow-up skills
- Ability to manage high volume of emails and phone calls, providing articulate, quick, and accurate information to clients and internal stakeholders
- Excellent Outlook, Word, Excel, PowerPoint, and Google Drive skills required; experience working with databases and CRM software preferred
Preferred:
- Experience working in hospitality industry
- Well-organized and history of showing initiative
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid sick time
- Paid time off
- Vision insurance
Work Location: In person
Job tags
Salary
