Secretary I

Location

Billings, MT | United States

Job description

Secretary I Location Billings, MT : :

The Secretary l will provide administrative support services to Western Area Power Administration (WAPA) using existing systems and software to include Microsoft Office Suites.

General Duties:

• Making travel arrangements which includes booking travel; creating authorizations before the traveler goes and creating vouchers when they return and attaching receipts, and helping out with travel issues and regulations.
• Memo and letter processing, which includes editing and formatting letters, letter agreements and memos sent by authors.
• Logging proposed and executed contracts in ShaRC, and emailing the internal copies to recipients for both proposed and executed contracts.
• Uploading contracts to SharePoint and as necessary moving contracts from Active to Inactive folders
• Scheduling interviews
• Organize mass mailings which includes printing labels, labeling envelopes and stuffing envelopes, as well as emailing the internal copies to recipients
• Overnight original contracts to CSO once a quarter

Clerical Duties and Administrative Support:

• Perform administrative support as needed.

Backup Duties:

• Alternate backup phone coverage for front counter
• Alternate backup for Calendar scheduling
• Alternate backup for Filing, Copies, Fax, Routing and Records Management
• Alternate backup for Badging/fingerprinting access duties

• Must be US Citizen
• High School Diploma or Equivalent
• Must be able to obtain and maintain Government approval
• Ability to work independently on routine office tasking and work efforts
• Communicate effectively orally and in writing

Job tags

Salary