Receptionist/Office Assistant
Location
Reston, VA | United States
Job description
- Relocation Authorized: None
- Telework Type: Full-Time Office/Project
- Work Location: Reston, VA
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact.
We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.
Core to Bechtel is our values – ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants – integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.
Position Summary
The Office Services Assistant/Receptionist will help manage the reception/security desk of the Bechtel Reston office headquarters. The work location for this assignment is Reston, Virginia, and relocation assistance is not authorized for this position. Work schedule is five days a week; 8 hour days.
Responsibilities
- With an understanding of Bechtel’s organizational structure and functions, performs telephone operator functions by receiving and directly calls to the appropriate parties.
- Check-in/out and processing of Bechtel visitors, clients and contractors.
- Initiates responses to and resolves alarm and other emergency conditions affecting the safety of personnel and the facility.
- Executes appropriate routine and emergency notification and prepares appropriate written reports and logs.
- Monitors and enforces established access control system.
- Monitors campus cardkey/door systems.
- Coordinates facility security support and services with other internal and external entities.
- Assist in development and implementation facility security post orders, procedures and protocols.
- Incident notification to management and/or workforce.
- Enters and retrieves data through use of computer.
- Prepares, proofreads, reproduces, and distributes various routine reports, and forms using intermediate features of Bechtel standard word processing systems or other software applications.
- Maintains hard copy and electronic files using existing systems.
- Schedules work activities, monitor schedules, and maintains necessary logs.
- Performs all other receptionist duties as assigned by appropriate authority.
Qualifications and Skills
Basic Qualifications
- Must be US Citizen.
- Must demonstrate intermediate proficiency using Microsoft Excel, Outlook, PowerPoint and Word. Skills assessments many be administered to evaluate proficiency.
- Must demonstrate written and verbal communication skills including spelling, grammar, punctuation, and proper use of syntax. Skills assessments may be administered to evaluate proficiency.
- Good oral and written communication skills.
- Knowledge of office services practices and procedures.
- Working knowledge of automation systems used in areas of responsibility.
- Effective interpersonal skills.
- Strong organizational skills.
- Operation of Bechtel standard computerized systems.
- Professional telephone practices.
Additional Qualifications
- Previous Bechtel experience working as a receptionist/administrative assistant.
- In depth knowledge of Bechtel organizational structure, functions and procedures.
- Experience within the Office Services/receptionist and security.
Job tags
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