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Location

Los Angeles, CA | United States

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Job description

USC Shoah Foundation's Cultivation and Partnerships team is dedicated to supporting the Programs department by crafting program budgets, proposals, scopes of work, agreements, and initial program plans for emerging programs. Additionally, it manages the relationships with new and existing partners.

Position Overview:

USC Shoah Foundation's Programs Department is in search of an experienced and detail oriented individual to fill a Program Specialist role within the Cultivation and Partnerships subteam. This role encompasses a wide range of administrative functions, including assisting with program budgeting, proposal drafting, agreement execution, and program planning, as well as budget administration and program monitoring.

The ideal candidate should be proficient in Microsoft Office applications and have knowledge of Adobe Suite and SmartSheet. Strong verbal and written communication skills, self-motivation, and the ability to work both independently and collaboratively are essential for this position.

The Program Specialist will closely collaborate with the Cultivation and Partnerships Program Manager to support the team and its programs. This role requires excellent communication and organizational skills and reports directly to the Cultivation and Partnerships Program Manager. The Program Specialist will act as a Program coordinator within the Cultivation and Partnerships

subsection of USC Shoah Foundation Programs Department, working on the development of cross-departmental programs, including educational and museum exhibits centered around USC SF projects, such as Dimensions in Testimony interactive survivor biographies. They will be responsible for coordinating exhibit development with USC ITS team, external AV integration partner/s, external and internal partners to bring exhibits to fruition.

Key Responsibilities:

• Support Cultivation and Partnerships team on various projects.
• Organize, monitor, and expedite workflow within the Cultivation and Partnerships team.
• Assist in the preparation, execution, and tracking of program agreements, such as MOUs

• (Memorandum of Understanding), Service, Exhibit and Licensing Agreements. Liaise with
• USC Office of General Counsel throughout draft and execution process.

• Assist in the preparation of program budgets, proposals, and stewardship reporting.
• Utilize systems such as Workday, CONCUR, SmartSheet, and Teams.
• Follow USC Shoah Foundation's systems and processes to manage budgets, expenses, and

• program management reporting.

• Assist with the development of new programs/projects with new and existing partners.
• Create and submit administrative, finance, and program management documentation,

• including vendor scopes of work and Purchase Order requests.

• Facilitate and manage the efficient onboarding and payment processes of contractors and

• vendors in coordination with the USC Shoah Foundation Operations team.

• Maintain an accurate (existing) SmartSheet database of agreements, partnerships, and

• projects.

• Assist the Cultivation and Partnerships team with administrative tasks such as scheduling

• appointments, greeting visitors, central project calendar management, and other officerelated
• functions.

• Provide periodic reports to the Cultivation and Partnerships Program Manager and other

• key stakeholders.

Qualifications:

• Bachelor's Degree or equivalent with a minimum of five years of work experience. Experience in Holocaust education is preferred.
• Excellent written and oral communication skills.
• Highly organized and detail-oriented.
• Self-starter with the ability to create and manage prioritized task lists.
• Strong commitment to Holocaust education.
• Proficiency in Microsoft Office (PPT, Excel), Google Suite, Zoom, and social media platforms.
• Experience with databases.

The hourly rate range for this position is $30.27 - $35.38. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

#LI-MN1 

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Directly related professional experience in program specialization, e.g., counseling or teaching.

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Job tags

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Salary