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Location

Ithaca, NY | United States

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Job description

Director of Administration

Director of Administration: Jeb E. Brooks School of Public Policy

Who we are:

Cornell University is a remarkable community of scholars, educators, students, staff, and alumni who are deeply influenced by proud traditions and a set of cherished founding principles. Unique among its Ivy League peers, Cornell is a private university with a land-grant mission. The Cornell Jeb E. Brooks School of Public Policy harnesses the University's broad disciplinary excellence in public policy, along with its innovative teaching, research, and engagement programs, to solve pressing global challenges. The school's prestigious faculty apply an interdisciplinary and problem-oriented focus to wide-ranging public policy issues as they explore how government choices intersect with people's lives. The school's initial areas of focus are data science and technology policy, environmental and sustainability policy, health policy, global security, inequality and social policy, the politics and economics of development, and race, racism, and public policy.

Position Summary:

Reporting to the Associate Dean for Administration and Finance, the Director of Administration for the Brooks School of Public Policy will manage the Brooks School's administrative support team to ensure high-quality delivery of a broad range of administrative services to Deans, Directors, and faculty members. The Director will coordinate the support of Brooks School faculty in their teaching and research. The administrative team also supports Brooks school events and academic personnel processes, including hiring and promotion, management of the Ph.D. program, and student hiring. In addition to managing their team, the Director will collaborate with the Associate Dean and the Directors of Finance and HR to implement processes and practices that ensure the efficient and smooth operation of the Brooks School, especially the management of academic appointments and faculty information, including leaves, course reductions, and other information necessary for strategic planning. The Director will partner with the Facilities and IT teams that support the Brooks School; they will work with these groups to plan for the arrival of new faculty and staff, develop policies and tools to manage the use of shared spaces, and ensure day-to-day facilities and IT operations meet the needs of Brooks School faculty staff and students. The Director will serve as a first point of contact for faculty and staff regarding school administrative policies and procedures and will plan and manage regular Directors and Managers meetings to allow the Administration, HR, Finance, Facilities, and IT teams to communicate important information to senior staff and to solicit feedback on ways in which the operations of the Brooks school can be improved.

Key Responsibilities:

• Manage effective business operations by monitoring and reviewing work processes for efficiency. Stay informed of changes, including new compliance requirements and new technologies, to prepare staff and faculty to effectively implement. Research and analyze department data and recommend modifications and/or new processes and tools - technology, communications, university resources - to enhance teaching and research support. Manage and shape effective administrative operations on behalf of full-time Brooks faculty in support of their teaching and research.
• Responsible for ensuring proactive and high-quality administrative operations across the growing Brooks faculty, programs, and initiatives maintained across the school. Work to ensure faculty are seamlessly supported as they increasingly teach across programs and student cohorts.
• Partner with the Director of Finance in this effort and escalate any unique or questionable financial transactions or policy matters to the Director for guidance. Overall, exercise management and control over expenditures to ensure sound fiscal management in line with school priorities and school and university policies.

This role requires the following:

• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion , and well-being.
• Proven experience connecting diversity, inclusion, and wellbeing practices to business goals.
• At least five years of experience in managing business/organizational operations.
• Bachelor's Degree in a field related to business management or equivalent combination of education and experience.
• Experience organizing and managing a team that efficiently and effectively delivers a broad range of services to multiple groups of customers.
• Ability to independently plan and prioritize responsibilities to meet deadlines.
• Superior customer service and communication skills, including the ability to communicate clearly, confidently, and concisely both in written and verbal formats to a wide variety of constituents; ability to negotiate and advocate effectively and tactfully.
• Must be able to gather data, ideas, and solutions to achieve service performance and address problems and conflicts quickly.
• Show initiative and innovation in improving current systems and processes; demonstrated commitment to professional development for self and employees supervised.
• Must be able to create a service culture and teamwork at the very first level of contact with the organization's key stakeholders. Ability to develop effective working relationships, exercise effective leadership skills, and function effectively as a team member and facilitator.
• Ability to develop effective working relationships, exercise effective leadership skills, and function effectively as a team member and facilitator.

Preferred qualifications:

• At least 3 years of higher education experience working with faculty.
• Experience in an academic, administrative setting and utilizing spreadsheets and databases (Excel, MS Access, or other)
• Experience with Cornell and/or the school's data systems (Kuali, Workday, Concur, Team Dynamics, Qualtrics)

What we offer:

Cornell receives national recognition as an award-winning workplace for our health, well-being, sustainability, and diversity initiatives.

To Apply:

External (non-Cornell) candidates, please submit a cover letter and resume.

This position is located in Ithaca, New York. The New York Convenience of employer guidelines require New York State individual tax reporting and withholdings for this position. Additional individual state income tax filings may also be required if working temporarily outside New York State.

University Job Title:

Administrator V

Job Family:

Administration

Level:

G

Pay Rate Type:

Salary

Pay Range:

$107,123.00 - $130,929.00

Remote Option Availability:

Hybrid Remote

Company:

Contract College

Contact Name:

Salina Hoque

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

Union Positions

Current Employees:

Online Submission Guidelines :

Employment Assistance:

Notice to Applicants:

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-01-23

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