Halyard
Location
Grand Rapids, MI | United States
Job description
Our Ideal Executive Assistant is a “Batteries Included” individual. You are humbly confident, self-motivated, curious, and proactive (anticipating needs without being told). You love problem-solving, providing creative and effective resolution of challenges with minimal direction. We are looking for someone that has great attention to detail and communicates clearly. You build great relationships and exhibit a high level of discretion (maintaining confidentiality on personal and professional matters). Our perfect candidate is reliable, resilient, and flexible. Responsibilities: This role would prioritize our President (personal and professional) with additional assistance to executive staff as available. Responsibilities would include but are not limited to: • Calendar Management: Optimize executive schedules (personal & professional), ensuring priority alignment • Communication Handling: Manage diverse communication channels, ensuring clarity and responsiveness • Travel Coordination: Facilitate comprehensive travel plans, from research to booking • Meeting Coordination: Oversee general meeting logistics, from planning to follow-up. Document Meeting Minutes using Ninety.io for weekly L-10 Leadership Meetings • Document Preparation: Maintain rigorous document management standards • Information Research: Undertake research initiatives to inform decision-making • Project Management Support: Provide pivotal support for project continuity and success • Task Delegation and Follow-Up: Ensure task completion and accountability • Relationship Building: Cultivate and maintain positive stakeholder relationships • Managing Information Flow: Serve as a central communication hub • Administrative Tasks: Handle daily administrative functions with precision and attention to detail • Handling Confidentiality: Safeguard sensitive information with utmost discretion • Problem Solving: Address and resolve unexpected issues with innovative solutions • Special Projects: Take on Special Projects that you love doing and highlight your exceptional skills Qualifications: • Background in Business Administration or relevant field a plus • Ability and Confidence to be a respectful “manager” of an Executive • Proficiency in personal and professional schedule management • Tech Proficiency in Microsoft Office Suite and familiarity with social media management tools • Exceptional organizational, communication, and interpersonal skills • Proven problem-solving abilities and time management skills Preferred/Desired: • Experience with Entrepreneurial Operating System (EOS) is a significant plus • Bachelor’s degree in BA is a plus • Certification such as CAP is a plus • Experience in project management, administrative systems, and human resources About Company: At Halyard - We Empower our people to Thrive and Succeed. We run on EOS with a vision and core values that hold us to a higher standard. We lead, manage, and keep ourselves accountable for the success of the organization. Halyard’s Core Values We are LeadersWe are Team PlayersWe are HonestWe are CommittedWe are Accountable These Core Values are critical in our mission to provide the Best Interior Finishes Experience in the Industry. If these values resonate with you and you think you are the right person – we have the right seat.
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