Location
Carmel, IN | United States
Job description
Start with a job, stay for a career.
For over 100 years, Edward Rose & Sons has been committed to career development for our team members. We offer you the opportunity to grow in an environment where you will feel valued, have room for advancement, and be rewarded for your good work.
We are currently looking for a Contract Administrator to join our team in Carmel, IN! The Contract Administrator plans, coordinates, and manages all aspects of a portfolio of contracts with other vendors/businesses. The Contract Administrator ensures all agreements comply with regulations and industry standards and
acts as a point of contact who can address any concerns.
What are the responsibilities of the Contract Administrator?
- Review contract estimates, including proposed materials, production costs, etc. and determine whether they seem
reasonable and accurate. - Draft, update, and maintain invitations for bid, requests for proposals and accompanying contract documentation (if
applicable, based on location). - Participate in the negotiation of assigned contracts. Review contract cost submittals and execute contracts in
accordance with delegated authority (if applicable, based on location). - Monitor and maintain compliance with policies and procedures, contracting standards, and applicable federal, state,
and local laws governing the administration of public agency contracts. - Monitor contracts and move forward with clearance process, contract termination, extensions, or renewals in
accordance with best practices. - Maintain record for correspondence and documentation in relation to established contracts and those in progress.
- Solve any contract-related problems that may arise with other parties and internal contacts.
- Track critical projects and save documentation for recording purposes
- Assist team with drawing up contract documents or change orders, as needed, ensure it is sent out to project team
via e-mail correspondence and save documentation in proper location for recording purposes. - Review proposals for completeness and compliance with organizational standards.
- Administer, direct, and participate in the auditing of assigned contracts. Prepare and maintain related records and
files. - Contribute to cost reporting by pulling data, formatting reports and by verifying proper coding, purchase orders and
invoicing information. - Ensure projects are documented and is approved by project team prior to processing first payment.
- Efficiently and consistently communicates project issues to supervisor.
What are the role requirements?
- Associates degree in construction management, business administration or similar field is preferred.
- Minimum five years of experience is preferred.
- Previous experience in a construction setting is preferred.
- Strong negotiation and mediation skills.
- Attention to detail to spot inconsistencies in contracts.
- Able to effectively and professionally communicate both orally and in writing, including over the phone.
- Possess exceptional organizational and time-management skills, including working with multiple projects
simultaneously. - Proficient in Microsoft Word, Excel and Outlook programs.
- Experience using Yardi Voyager or related property management software is preferred.
- Must have an acceptable driving record and a valid driver’s license.
- Regular attendance, work ethic and strong interpersonal skills are required for success in this position.
What's in it for you?
- Comprehensive benefits package, including 401(k) with company match
- On the job training and development
- Generous paid time off programs
- Competitive compensation plan with bonus opportunities
- Great work environment
- Opportunities for advancement
- Discounted apartment home
Grow a Career with Edward Rose & Sons!
Edward Rose & Sons is committed to career development for our team. We offer training and development through on the job, technical, sales, and leadership tracks and provide solid growth potential in all areas of our business.
Our Mission, Vision, and Values:
We are an Equal Opportunity Employer, and we affirmatively seek diversity in our workforce. We recruit qualified candidates and advance our employees without regard to race, color, religion, gender, age, disability, genetic information, ethnic or national origin, marital status, veteran status, or any other status or characteristic protected by federal, state or local laws.
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