Executive Assistant

Location

Irvine, CA | United States

Job description

🌟 Join the Excitement at PSQ Productions! 🎉

Are you ready to turn your passion for events into a thrilling career? Look no further – PSQ Productions is calling all creative minds, energetic enthusiasts, and event aficionados to join our dynamic team! 🚀

About Us:

At PSQ Productions, we don't just organize events; we craft unforgettable experiences that leave a lasting impact! We are a powerhouse of creativity, innovation, and boundless energy. From dazzling corporate gatherings to heart-pounding concerts, and everything in between, we're the magic-makers behind the scenes.

Why PSQ?

✨ Innovation is our Middle Name: At PSQ, we believe in pushing boundaries and embracing the extraordinary. If you're someone who thrives on innovation and loves to explore the cutting edge of event planning, you'll feel right at home.

🌈 Passion-Driven Team: Our team is more than just colleagues – we're a family of passionate individuals united by the love for creating extraordinary moments. When you work with PSQ, you're not just planning exciting events; you're contributing to a legacy of memorable experiences.

🚀 Endless Opportunities: PSQ Productions is not just a company; it's a platform for personal and professional growth. Whether you're a seasoned event engineer or a fresh graduate with a zest for creativity, there's a place for you to shine and grow in our vibrant ecosystem.

🎊 The Pulse of the Party: As a part of PSQ Productions, you'll be at the heart of the action, orchestrating experiences that captivate, inspire, and leave lasting impressions. Your creativity will be the driving force behind events that people will talk about for years to come.

What We're Looking For:

PSQ Productions is looking for a well skilled Executive Assistant to join our dynamic team. As an Executive Assistant, you will play a pivotal role in supporting a member of the executive team and ensuring the smooth operation of our events business. You will be responsible for handling a wide range of administrative tasks, managing executive calendars, coordinating events logistics, and providing crucial support to ensure the success of our executive team and events.

• Coordinating and managing an executive calendar, scheduling meetings, appointments, and events plus follow-up action items.
• Preparing daily agendas for your executive to keep them on task throughout the day
• Drafting, editing, and proofreading emails, letters, and other communications on behalf of an executive or for the executive leadership team.
• Tracking and managing expenses, ensuring accurate and timely submission of expense reports as well as reconcile credit card statements and receipts.
• Supporting in various special projects by conducting research, gathering data, and providing administrative assistance as required.
• Coordinating travel arrangements for your executive, including flights, accommodations, ground transportation and preparing detailed itineraries and travel documents.
• Maintain a well-organized and efficient office environment.
• Order and manage office supplies, ensuring that necessary items are always available.
• Maintaining organized and up-to-date records, including contracts, agreements, and event documentation.
• Preparing reports and summaries for executive review
• Work within a group of EA peers to collaborate with team members to find effective solutions

• Providing meeting Support by preparing meeting agendas, materials, and presentations.

Requirements

• Prior experience required
• Maintaining the highest level of professionalism and confidentiality is a must.
• Proven experience as an executive assistant or similar role in the events industry.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication skills.
• Proficient in Google Systems including Asana and Slack.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented and able to work well under pressure.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off
• Training & Development
• Wellness Resources

Are you a dynamic, out-of-the-box thinker with a passion for events? Do you thrive in a fast-paced environment and love the thrill of creating extraordinary experiences? If so, we want you on our team!

Don't miss out on the chance to be a part of something extraordinary – Join PSQ Productions, where every day is a celebration! 🎊✨

Job tags

Salary