Senior Project Coordinator

Location

Gaithersburg, MD | United States

Job description

ATCC is seeking a Senior Project Coordinator based on-site 5 days/wk in Gaithersburg, MD. The Senior Project Coordinator will work under ATCC's Peoject NextGen initiative, and will be responsible for the coordination and completion of tasks under Project NextGen. They are responsible for developing project plans, scheduling and tracking tasks, and ensuring that milestones are completed within budget and on time. 

The Senior Project Coordinator is responsible for coordinating meetings between team members, internal and external clients, and other stakeholders as needed to ensure effective communication, as well as managing and updating project documentation such as work plans, schedules, and status reports. They are also responsible for preparing reports, attending meetings, recording and disseminating minutes. 

1. Monitor small to medium size projects or phases of a larger project from initiation through delivery, applying organizational policies and procedures including planning, directing, scheduling, and monitoring of budget and spending. Set deadlines, assign responsibilities, and monitor the progress of the project.
2. Prepare and assess project plans, document project progress, and prepare reports for internal and external project stakeholders and Senior Management.
3. Review project requirements, identify interdependencies with internal and external departments or service providers, delegate responsibilities, and ensure that work is completed. Elevate delays or concerns to project management team.
4. Examine project proposals, ensure projects adhere to the contract language, and deliver and track project amendment documentation.
5. Provide technical support including project scheduling and planning, earned value management, budget review/cost analysis, and change of scope impact analysis.
6. Organize and prepare for departmental or cross-functional meetings, focused on delivering new or upgrading existing products and services.
7. Organize and determine tasks and provide professional administrative support to one or more project teams.
8. Maintain documentation such as contracts, invoices, or payment records.
9. Exercise judgment within defined procedures and practices to determine appropriate action.

Education and Experience:

• Bachelor's degree and 2-5 years' experience or equivalent experience.
• Proficiency with Project Management Software e.g. Microsoft Project, or Monday.com preferred.

Knowledge, Skills and Abilities:

• Organization and developmental skills.
• Ability to understand process flows and operational systems to meet the defined requirements of the business.
• Leadership qualities.
• Excellent communication skills.
• Excellent team skills.
• Ability to resolve conflicting situations.
• Computer or technical knowledge.
• Effective problem solving skills.
• Ability to explore data, discover patterns, and find meaningful relationships, anomalies as well as trends.
• Project Management and Microsoft Project experience.
• Excellent interpersonal and communication skills.
• Ability to work both independently and as part of a team.

We Invest in You  

• Health & Wellness: 
  • Comprehensive medical coverage and company paid Life Insurance, Disability Insurance & AD&D.
  • Work life balance with Paid Holidays and PTO.
  • Fitness and cell phone subsidies, and additional benefits such as Aflac, legal services, and pet insurance.
  • Employee Assistance Program offering around-the-clock counseling.
• Financial security: 
  • 401(a) (6% employer contribution) and 403(b) (2% match) retirement plans.
  • Exceptional career advancement opportunities, recognition, and rewards. 
  • Corporate bonus program.
• Mission Focused:
  • Non-profit organization supporting critical life science research
  • We give scientists the tools they need to make discoveries that improve and save lives.
  • Contribute to community involvement and social responsibility.

Join ATCC, where we fuel your success, well-being, and development.  We're a mission focused non-profit Equal Opportunity Employer, championing diversity and inclusivity. When you work at ATCC, you become a part of that mission, one we’ve committed to for almost 100 years. Shape the future of science with us.  

ATCC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.  

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