University of California San Diego
Location
La Jolla, CA | United States
Job description
UCSD Layoff from Career Appointment : Apply by 02/16/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 02/28/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego Health Sciences current employees who apply by 02/21/2024 will have priority consideration for this position. Recruiters will refer qualified internal candidates after the first 7 days of the job posting. All qualified external applicants and additional internal applicants who apply after the priority date may have further consideration pending the results of the initial review.
In concert with clinical providers, the Transplant Administrative Assistant III is responsible for providing administrative support for the Kidney Transplant Program to ensure the department operates efficiently. Serves as an administrative lead and key resource for patients, physicians, staff, and inpatient/outpatient care service managers.
The duties including and not limited to communicating procedure and medical evaluation time and location with patients and family members as well as physicians, surgeons, and nurse coordinators; preparing for meetings; preparing patient files for medical staff; taking meeting minutes; following up on patient testing; maintaining and monitoring Transplant database; managing complex calendars for meetings and appointments; answering and routing calls.
Preparing and distributing clinic notes for referring physicians and medical records; transcribing faculty correspondences and preparing other documents, memos and emails as requested; communicating with internal medical staff, patients, and outside agencies; assisting with scheduling, billing, patient registration, and insurance eligibility and verification ensuring compliance and regulatory requirements; and performing other duties as assigned.
Three (3) years of administrative experience in a large, complex healthcare system or other relevant experience.
Strong written and verbal communication skills.
Experience with medical/clinical and/or procedure scheduling.
Advanced skill in MS Office (Excel, Word, PowerPoint, Outlook) with the ability to efficiently draft correspondence, create reports, develop professional presentations, and conduct complex calendaring.
Expert knowledge of medical center processes, protocols, and procedures.
Strong analytical/problem-solving skills. Skills in problem identification. Excellent ability to multitask with demanding time-frames.
Superb service orientation and attention to detail. Skills to communicate and influence effectively with staff, physicians, patients, and external constituents, verbally and written.
Demonstrated ability to perform technical, specialized, complex office administrative work requiring the use of independent judgment.
Pay Transparency Act
Annual Full Pay Range: $40,700 - $81,850 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $19.49 - $39.20
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
About University of California San Diego
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.
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