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Location

Providence, RI | United States

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Job description

Overview:

Provide administrative and technical assistance for the Information Technology department in support of the Sr. Associate Vice President/ CIO and the management team. 

Essential Duties:

• Answer phones, manage department calendar/meetings, maintain department supplies, and greet and direct visitors to appropriate areas or persons. Sort, open, distribute, and route individual or departmental incoming mail and prepare outgoing mail. Coordinate internal and external attendees' calendars; reserve/schedule meeting rooms and make arrangements for equipment, seating, and refreshments. May organize and coordinate special events or programs. 
• Work with the Sr. Associate VP, the Assistant VP, and the directors to submit the fiscal budget. Track and report on current budget amounts and status, collect budget requests and justifications from the IT groups and consolidate as needed, and enter and submit budget into Banner. 
• Manage purchase order requests as well as Amazon, WB Mason, and Grainger non­ purchase order based, and accounts payable processing for the department. 
• Serve as a support resource for the Director of Technology resources and the Software Trainer & Support Specialist by attending new workshop sessions and provide feedback on the pace, content, and clarity of the training. Enter all workshop sessions in 25Live with dates, times, and duration. Send meeting invites to the work attendees. 
• Perform intermediate and advanced computer functions including managing databases, creating, analyzing, integrating, and importing linked spreadsheets; create mail, envelope, and table merges; create and edit captions; add graphics; edit images, footnotes, endnotes, indices, tables of content, and create master documents and reports using information from several sources. 
• Serve as department liaison for campus cellular devices and the creation of cellular vendor sub-accounts for campus departments. 

Marginal Duties:

• Perform all other duties as may be required.

Education and Experience Required:

• Associate's degree from an accredited institution required.
• Three to five years' of office experience or an equivalent combination of education and expenence.
• Excellent writing and communication skills.
• Excellent computer skills including excel, word, and web editing.
• Ability to support technical innovations.
• Pro-active with the ability to work in a time-sensitive environment.

Employee Status: Full Time

Union Status: Non-Union

EEO Statement:

Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.

About Providence College

Notice of Non-Discrimination Providence College admits students of any race, color, national and ethnic origin, sex, gender, sexual orientation, gender identity, religion, disability, age, or veteran status, and without regard to genetic information, to all the rights, privileges, programs, and activities generally accorded or made available to students at the College. It does not discriminate on the basis of race, color, national and ethnic origin, sex, gender, sexual orientation, gender identity, religion, disability, age, veteran status, genetic information, or any other applicable legally protected basis, in the administration of its education policies, admission policies, scholarship and loan programs, athletic and other College-administered programs, and employment policies. In accordance with Title IX, it does not discriminate on the basis of sex in its educational programs or activities. Nothing in this Notice shall require Providence College to act in a manner contrary to its Dominican mission and the teaching and tenets of the Catholic Church, and the College reserves the right to take actions designed to ensure and promote its Catholic and Dominican mission. The College’ ... s Equal Opportunity/Affirmative Action Officer, and ADA/Section 504 Coordinator is the Associate Vice President for Human Resources (Kathy Alvino, Harkins 302, 401.865.2430, [email protected]). The Title IX Coordinator is the Assistant Vice President for Student Development and Compliance (Dr. James Campbell, Slavin 203, 401.865.2676, [email protected]). The Title IX Coordinator is assisted by deputy coordinators, including members of the faculty and the administration ( Inquiries regarding ADA/Section 504 issues for students may be directed to the Office of Academic Services (Jonathan Gomes, Library 229, 401.865.2470, [email protected]) and the Office of the Assistant Vice President for Student Development and Compliance (Dr. James F. Campbell, Slavin 203, 401.865.2676, [email protected].

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