SPECTRAFORCE TECHNOLOGIES Inc.
Location
Rio Rancho, NM | United States
Job description
Title: Administrative Support Entry Level
Location: Rio Rancho, NM
Duration: 12 Months
Pay range: $18.50/hr
Responsibilities:
Essential Duties and Responsibilities
• Answer incoming phone calls and greet visitors
• Provide professional and efficient administrative support to our project managers, project teams and local leadership
• Perform document management support to the team which includes ensuring team is following document management protocol and supporting the team with uploading and sharing of files
• Provide support services for meetings including agendas, preparing meeting summaries, scheduling for facilitators and participants, meeting room set up, coordinating presentation materials and ordering meals as necessary
• Prepare and edit reports, presentations, and compile data for analysis
• Coordinate between office and field staff
• Work with and maintain confidential and sensitive information
• Assist to develop effective PowerPoint presentations for meetings and conferences
• Perform various office management tasks, including completing expense reports, as well as special projects as assigned
• Establish and/or maintain systems related to filing, time reporting and training hours
• Assist other project administrative assistants with various duties as needed.
Qualifications:
Basic Qualifications:
· High school diploma or equivalent required
· Proficient filing and numbering skills
· 1-3 plus years of increasingly responsible administrative support experience
Preferred Qualifications:
· Experience working in a public utilities operations environment.
· Advanced or specialized training in administrative support
· Proven excellent written, typing and verbal communication skills
· Proven self-starter, proactive, ability to plan, prioritize and organize workload
· Demonstrated organizational skills and ability to pay close attention to details
· Proven high level of professionalism, confidentiality, diplomacy and strong customer service skills
· Ability to travel between project sites, client offices and the local office to perform all the required duties at each location
Below is the brief introduction of SPECTRAFORCE, the benefits we offer and the disclaimers:
Established in 2004, SPECTRA FORCE is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams.
We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 130 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation.
SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people (and clients) can reach their highest potential. Our entire workflow and teams are trained to cultivate the joy of NEWJOBPHORIA® with candidates and employees throughout their engagement with SPECTRA FORCE .
Benefits: SPECTRA FORCE offers ACA compliant health benefits as well as dental, vision, accident, and hospital indemnity insurances. Additional benefits SPECTRA FORCE offers to the eligible employees include commuter benefits, 401K plan with matching and a referral bonus program. SPECTRA FORCE offers unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer : SPECTRA FORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at [email protected] if you require reasonable accommodation.
Job tags
Salary
