Payroll & Compliance Manager
Location
Chattanooga, TN | United States
Job description
Job Summary:
The Payroll & Compliance Manager is responsible for ensuring state and local compliance in Payroll and Sales & Use Tax, which includes overseeing the payroll function of the organization, ensuring accurate and timely processing of payroll transactions, compliance with all relevant laws and regulations, and managing SALT (State and Local Tax) filing, management, and compliance. This role involves managing the payroll process, maintaining payroll systems, ensuring adherence to payroll best practices, and overseeing SALT compliance.
Key Job Duties:
State & Local Legal Compliance :
- Ensure compliance with all relevant local, state, and federal payroll and employment laws and regulations.
- Manage state registrations and ensure timely state compliance filings.
- Stay updated on changes in state and location legislation that may affect payroll, SALT, and employment policies; coordinate with Human Resources on policy drafting and implementation.
- Coordinate with the income tax compliance team and provide reporting for Nexus to support annual tax filings and quarterly tax estimates.
Payroll Processing and Administration:
- Processing of payroll for all employees, ensuring accuracy and timeliness.
- Maintain and update payroll records and employee data in coordination with Human Resources.
- Coordinate with the income tax compliance team and provide reporting for Nexus to support annual tax filings.
Reporting and Documentation:
- Monitor payroll and SALT reporting done by outside payroll processing (Namely) and occasionally prepare and submit payroll reports and documents required by law or company policies.
- Maintain accurate records for audit purposes and respond to audit inquiries.
- Provide key users with reporting on Payroll and SALT as needed.
Tax Management:
- Oversee the calculation and reporting of taxes, including SALT, and other deductions as done by Namely.
- Ensure timely and accurate filing of payroll-related and SALT tax documents.
- Oversee Avalara to ensure compliance at all times.
- Oversee SALT filing, management, and compliance done by a 3rd party provider.
Benefits Administration:
- Coordinate with HR to manage employee benefits as they relate to payroll.
- Manage and administer employee benefits, including ensuring proper deductions and remittance of benefits amounts to employee accounts.
- Manage annual 401(k) audit including providing work papers and audit support to outside auditors.
Stakeholder Communication:
- Communicate effectively with employees, management, and external agencies regarding payroll and SALT issues.
- Serve as the primary point of contact for payroll and SALT-related inquiries.
Qualifications and Experience:
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Certified Payroll Professional (CPP) or similar certification preferred.
- Experience in payroll processing, including experience in SALT compliance.
- Extensive knowledge of payroll software, preferably [Namely].
- Extensive knowledge of SALT Filing, preferred experience with Avalara.
iFixit is an awesome place to work. Here are some of our perks:
- A repairable laptop, and any software you need.
- Full benefits package. 100% employer-paid health insurance through Anthem Blue Cross including medical, dental, vision, and life insurance. Plus a stipend toward coverage for your spouse.
- 401k plan with 4% employer match.
- Flexible vacation time + paid holidays.
- Dependent Care FSA.
- Generous stipends towards repair & wellness.
- $400 towards a bike or alternative method of transportation.
- A sweet pair of headphones to get your head in the game.
- Employee discounts on parts and tools.
- Charitable contribution matching! We'll 100% match your tax deductible.
Diversity Statement:
We truly do care about the kinds of teams we build here, and research shows that diverse teams are better problem solvers! Please add the below diversity statement to the description of every job posting:
When you go to a website like iFixit and scroll through the guides, it's easy to forget that there are tons of real people keeping all those bits and bytes running smoothly. But there are literally dozens of us! We're a diverse team, split between two continents--but we're united by a love of tinkering and repair.
iFixit is proud to be an equal opportunity employer. Because we are trying to everyone to fix every thing, we need a team as diverse as our online community. We believe that it takes people of all backgrounds to help us fix the world. Therefore, iFixit does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as protected veteran, status as an individual with a disability, or any of the other important characteristics that make us unique and valuable. iFixit participates in E-Verify.
iFixit is committed to creating a diverse team--not only in who we hire--but through creating a supportive environment for all of our team members based on mutual respect and inclusivity.
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