Location
Columbus, IN | United States
Job description
Administrative Assistant
The Administrative Assistant assists all departments, including Project Management, Accounting, Design, Construction, Safety and Human Resources, with clerical and administrative duties, as required. Includes typing/keyboarding documents, filing/retrieving, setting up for meetings, maintaining office machines and supplies, postage/mailing, and other items as needed.
What's in it for you?
- PTO & Holidays
- Medical, Dental, Vision Insurance
- Life Insurance
Administrative Assistant Details:
- Direct Hire position
- $50,000.00 to $60,000.00 /annually
- Salaried (Monday through Friday from 08:00am to 05:00pm)
- Typing for Building and Highway projects including, but not limited to: Transmittals, Scopes, Contracts, Purchase Orders, Letters/Correspondence, Fax Cover sheets. Ability to accurately type using dictation equipment, “over-the-phone” dictation, and “direct” dictation.
- Assist staff members with INDOT bids, projects, and INDOT Site Exchange.
- Responsible for maintaining an adequate stock of general office supplies. Inventorying and reordering, as required. Assist other staff members in ordering office supplies.
- In cooperation with other staff members, maintain adequate filing system for customer project files, bid files, etc. File paperwork in a timely manner.
- Operate and maintain office machines (with exception of computer system) and supplies. Office machines include: fax machine (distribute incoming faxes, order fax supplies), copier (maintain inventory of toner & other required supplies, assist other employees with copier problems, etc.), postage meter, typewriters, etc.
- Take accurate dictation, as required
Administrative Assistant Qualifications:
- Knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint, Publisher
- Knowledge of Viewpoint Construction Software Typing/Keyboarding
- -at least 50 wpm
- Ability to understand and operate office equipment, including fax machines, calculators, postage meter, computer system, typewriter, dictation equipment.
- Ability to take dictation and/or speed writing
- Confidentiality
- Accuracy and attention to detail. Knowledgeable about proper use of the English language (grammar, punctuation & spelling).
- Professional demeanor and appearance
- Ability to operate switchboard telephone equipment accurately and efficiently. Clear, precise, audible, professional speaking voice.
- Excels at multi-tasking & works well under pressure to meet required deadlines. Ability to think, reason and act quickly.
We are an Equal Opportunity Employer and celebrate diversity at all levels of our organization.
Our commitment to you: Real People. Fast job offers. No Robots.
How to Apply:
Email, call, or text us today! Feel free to apply online at
Ashley Follmer
4111 Central Avenue
Columbus, IN 47203
(812) 720-3721 ext.
[email protected]
*See above for qualifications #IJ #BIZ1
Job tags
Salary
