Academic Advisor II, College of Humanities and Sciences

Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at  for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College . Do not apply through Indeed.com or use easy apply through Indeed.com * .

The College of Humanities and Sciences invites applications for an Academic Advisor II to join their team. This position will serve as a primary advisor with an assigned caseload of undergraduate students that will likely include a combination of majors such as psychology, environmental studies, chemistry, anthropology, and neuroscience. Additionally, this academic advisor will meet with students on a walk-in basis providing information and direction to students whose advising home is the College of Humanities and Sciences Advising Center. The Academic Advisor II will collaborate closely with the department chairs and program directors in order to be well versed in curriculum requirements and support retention and recruiting efforts. They will engage with staff in campus offices that provide student services in order to coordinate positive outcomes.

Key duties and responsibilities of this position include:

• Work with students to develop strategies to overcome academic challenges by identifying and addressing factors contributing to academic performance.
• Maintain familiarity with College of Humanities and Sciences undergraduate programs and curricula.
• Provide developmental advising to current, transfer, returning, and prospective students on academic standards, registration, general education/major requirements, academic policies and procedures.
• Utilize various student information systems (Navigate, Cyberbear, Degree Works and Banner) to assess student progress and document interactions.
• Assist students with academic appeals, withdrawal, course registration petitions, reinstatement plans, degree plans, and graduation applications. 
• Assist with Departmental and College of Humanities and Sciences recruitment and retention efforts.

Required Skills

• Experience working in a higher education setting.
• Ability to learn in detail undergraduate curricula in the College of Humanities and Sciences, University of Montana General Education curriculum, and graduation requirements.
• Ability to advise students regarding a myriad of issues including course selection, withdrawals, appeals, and reinstatements.
• Ability to identify appropriate support services such as tutoring and counseling.
• Develop familiarity with University of Montana academic policies and processes including waitlists, probation and suspension, withdrawals, and reinstatements.
• Ability to collaborate on projects and handle conflict in a professional manner.
• Ability to forge and foster a professional relationship with academic department chairs and advocate for students when appropriate.
• Excellent communication skills including listening and feedback skills.

Minimum Required Experience

• Bachelor’s degree or an equivalent combination of education and experience.
• Familiarity with academic advising.

Preferred Qualifications

• Experience in academic advising.
• Knowledge of the University of Montana and the College of Humanities and Sciences.
• Knowledge of FERPA.
• Knowledge of University Advising software.
• Experience working with “at risk” student populations.

About the College of Humanities and Sciences Advising Center and UM

The University of Montana’s Humanities & Sciences Advising Center provides inclusive, responsive, and effective academic advising to empower students to realize their goals. Academic advisors and students work collaboratively to assess student progress and develop an understanding of the nature, purpose, and potential of higher education. Together, advisors and students solve problems and explore resources to promote autonomy, reflection, and growth. We provide timely and accurate information about degree requirements, opportunities, policies, and procedures.

The University of Montana is a flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains where three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, please visit the links below.

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Position Details

Position Title: Academic Advisor II

Position Number: 014100

Department: Humanities and Sciences

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

Salary: $19.03/hr Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan , email the Compensation Department .

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required ( e.g. , Form I-9).

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

How to Apply

Priority Application Date: Tuesday, March 12, 2024 by 11:59 PM (Mountain Time)

Complete applications received by this date will be guaranteed consideration. To receive full consideration, candidates are required to submit all of the following materials.

Please submit the following application materials** via the  UM Jobs portal and by clicking "New Resume/CV" button. Please do not apply through Indeed.com*.

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience.
3. Professional References – names and contact information for three (3) professional references.

** Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.