Office Assistant

Location

Fremont, CA | United States

Job description

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information. Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to workstations. Maintains equipment by completing preventative maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation. Serves customers by answering questions; forwarding messages; confirming customer orders; keeping customers informed of order status. Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments. Maintains and updates filing system for the department. Retrieves information from files when needed. Processes data entry accurately. Invoices customers and follows up regarding past due invoices. Enters vendor invoices and resolves discrepancies. Coordinates with vendors and outside services to ensure timely delivery and completion of services and obtain timely quotes from multiple sources for quoting. Required Education and Experience: High school diploma. Two years of administrative experience. Proficient using a PC in a Windows environment. Experience using Accounting Software, preferably QuickBooks. Intermediate experience with the Microsoft Office Suite: Outlook, Word & Excel Preferred Education and Experience: Associate's degree Four or more years of related experience Experience using Manufacturing software for scheduling, order entry, inventory, and purchasing functions.

Job tags

Salary