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Location

Alexandria, LA | United States

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Job description

About Us:

Louisiana State University of Alexandria is a publicly supported institution that provides undergraduate level college education to the citizens of Central Louisiana. The university is a unit of the LSU System and operates under the auspices of the Louisiana Board of Regents. LSUA is located in Rapides Parish.

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Job Posting Title:

Assistant Registrar

Position Type:

Professional / Unclassified

Department:

LSUA ASA - Registrar (Shelly Kieffer Gill (00003518))

Work Location:

LSU - Alexandria

Pay Grade:

Professional

Job Description:

Assistant Registrar

Supervisor: Registrar

To assist with all facets of the records and registration process, with primary responsibility for daily office management, registration, scheduling, and data clean up.

Duties and Responsibilities

• Assist the Registrar with daily office responsibilities.
• Assist with training, scheduling and delegating work to the staff.
• Implement registration procedures, ensuring that students are registered in a timely and accurate manner and that information is collected and distributed to various university offices as needed.
• Maintain and update classroom schedules and issue final class schedule reports.
• Supervise/assist with the maintenance of student records. Ensure compliance with all applicable internal and external policies and regulations.
• Assist with completing information requests and answer a wide range of questions related to student records and files from students, faculty, staff, and administrators. Interpret standard policies and investigate and resolve problems, referring unusual situations to Registrar as needed.
• Update and correct student records issues. Investigate and resolve day-to-day records and registration problems related to the student information system.
• Coordinate the compiling of data and preparation of reports for daily operations and audit files.
• Oversee the grading process to include mid-term grades, attendance verification, and final grades.
• Serve on university committees as requested. Represent the Registrar’s Office at various university functions.
• Oversee the Retention and Destruction of Records policy. Destroys documents as appropriate.
• Safeguard all student records to and maintain confidentiality in accordance with the Family Educational Rights and Privacy Act (FERPA).
• Provide documentation in response to investigative agencies such as subpoena responses.
• Assign and manage use of all classrooms on campus.
• Compile special reports as needed.
• Train faculty, staff, and students in the use of the student information system.
• Serves as point of contact for Board of Regents and State Legislative auditors.
• Assists with processing of curriculum changes, registration requests, withdrawals, resignations, and scheduling requests.
• Completes data corrections and clean up in the student information system.
• Serves a backup for office procurement activities and processes.
• Front line supervisor for Records Office staff
• Serves as the representative to report attendance in military platforms.

Minimum Qualifications:

Bachelor’s degree in an appropriate discipline. Two years of relevant student records or enrollment services experience preferred. Four years of work experience in student records or enrollment services may be substituted for bachelor’s degree.

• Should be well organized and have a strong work ethic
• Must be team-oriented
• Possess strong written, verbal, and interpersonal communication skills
• Ability to work flexible hours, as required by peak periods
• Should have good time management skills and the ability to prioritize and multi-task under strict deadlines
• Should be proficient with computer software programs including Microsoft Office, Excel, and Outlook
• Should have customer service experience and be able to identify and resolve customer concerns
• Must be self-motivated

Additional Job Description:

Competencies:

None

Special Instructions:

Minimum Qualifications:
Bachelor’s degree in an appropriate discipline. Two years of relevant student records or enrollment services experience preferred. Four years of work experience in student records or enrollment services may be substituted for bachelor’s degree


Application must be fully completed. Please list all work experience. Resumes will not be accepted in lieu of a completed application. You must include all relevant education and experience on your official application.


Application Instructions:
Please attach a Resume/CV, a cover letter, 3 references and unofficial transcripts to verify any education. Official transcripts will be required upon hire.


LSUA is an equal employment opportunity provider.


Please email your questions or concerns about your application to [email protected].

Posting Date:

February 16, 2024

Closing Date (Open Until Filled if No Date Specified):

March 4, 2024

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSUA offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSUA is an Equal Opportunity Employer and SAME Agency:

LSUA believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences. To learn more about how LSUA is committed to diversity and inclusivity, please see LSUA’s

Diversity Statement

.

LSUA is also designated as a

State As a State Model Employer (SAME)

agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Office of Human Resource Management ([email protected]).

HCM Contact Information:

Questions or concerns can be directed to the LSU Human Resources Management Office at 318-473-6401 or emailed [email protected]

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Job tags

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Salary