Field Administrative Manager

Location

Oregon State | United States

Job description

Black Fork Strategies

Field Administrative Manager

Must be based in Cleveland, Columbus, or Cincinnati, OH

Black Fork Strategies is an Ohio-based engagement firm that focuses on all aspects of community and electoral field work: voter engagement and registration, petition collection, canvass programs, and door-to-door campaign work. At Black Fork Strategies, we anchor winning campaigns while building long-term power for the communities in which we work and partner. For more information, visit: www.blackfork.org.

We are seeking a Field Administrative Manager who will work under the direction of the Statewide Field Director and be part of the Senior Management Team that will oversee infrastructure to support 300+ staff in the 2024 election. This position will take ownership over the following buckets of work:

• Establishing a high functioning and efficient operations process for all regional offices.
• Creating clear support processes for field offices covering hiring and ensuring all managers have appropriate onboarding materials, and there is an easy and clear system for all designated staff to have access to Black Fork Strategies document system.
• Setting up an easy and efficient supply ordering and inventory tracking system that covers office supplies, literature, swag, and technology needed by canvassers and office staf in conjunction with Operations Team.
• Managing a clear system to distribute proper software downloads for staff needs including GPS phone tracking, and application pushes to canvasser phones.
• Assisting with hiring, onboarding, and personnel management for the company.
• Overseeing necessary information for compliance such as tracking what types of funds are being used for different company projects to ensure the company is complying with state and federal election finance laws.
• Establishing clear processes for field offices requesting financial support for trainings, team travel, or other needs and ensures these systems are adhered to.
• Managing reporting processes out on short- and long-term projects to organizational leadership and key external stakeholders.
• Managing hiring manager and serving as a direct point of contact for field office managers.

Required Skills and Abilities:
The Field Administrative Manager will be a member of the Senior Field Team. Must be able to manage high-level inter- and intra-departmental projects—including acting as a senior point of contact for the field team to external departments as needed. Strong project management skills and the ability to hold teams accountable for adhering to company processes, standards and systems.

The candidate should have experience in campaigns or in the progressive movement. Must also have demonstrated professionalism and tact in communications with a diversity of individuals. Strong organizational and time management skills, acute attention to detail and ability to work well with others on the campaign team is a must. This position must be based in Columbus, Cleveland, or Cincinnati, Ohio.

The Field Administrative Manager has:

• 3 to 5 years of experience in campaign or progressive organizing.
• Experience with Microsoft Office Suite, VAN, MiniVAN, Google Docs, and Google Chrome/Firefox.
• Experience with Project Management Software Asana/Monday/etc.
• Excellent verbal and written communication skills.
• Strong organizational, problem-solving, and analytical skills; ability to manage priorities and workflow.
• Strong interpersonal skills.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgment, with the ability to make timely and sound decisions.

Position Duties:

• Maintain day-to-day operational logistics for various programs.
• Oversee hiring processes for all levels of staff. Oversees proper completion of HR paperwork by the Hiring Manager and Office Managers.
• Facilitating the onboarding and offboarding of all employees.
• Ensure logistical support for the paid field program, including working with Operations Team to oversee vendors, ordering merchandise and materials, completing regular supply audits, etc.
• Other responsibilities as assigned.

Please note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities are based on campaign needs and may change.

Position Details: The Field Administrative Manager is a full-time, temporary position through December 2024. Benefits include health/dental insurance. Prior to starting the position, the Field Administrative Manager must reside in Columbus, Cleveland, or Cincinnati Ohio, possess a cell phone, a driver’s license, and have access to a reliable insured automobile. Extensive in-state travel is required. Weekend and evening hours will be required. Work-related expenses are reimbursed according to policy.

Physical requirements include frequent standing, the ability to sit in meetings, and lift moderate weight for supplies. The ability to thrive under pressure, manage multiple priorities, and complete projects efficiently in a fast-paced environment. Willingness to work long and irregular hours, including nights and weekends.

Salary: This position offers a highly competitive salary, based on experience. Salary Range for this position will be $65,000 – $72,000.

EEO/AAP Policy Statement We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, criminal history, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Application Instructions: Priority deadline ends February 15, 2024, but applications will be accepted until the position is filled.

To Apply:
Please submit a brief cover letter explaining why you are interested in this position, your résumé, and three professional references. Please submit all résumés to: [email protected], with the position name as the subject for the email.

PLEASE FOLLOW ALL APPLICATION INSTRUCTIONS TO BE CONSIDERED FOR THE POSITION.

Job Type: Full-time

Pay: $$65,000 – $72,000.

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: Cleveland, Columbus, or Cincinnati, OH

WHEN APPLYING: Be sure to indicate that you saw this information at .

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