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Location

Oakland, CA | United States

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Job description

EBI
………………………………………………………………………..………………………………………………..

Aventura Programs Coordinator

Employment category: Administrator
Full/part time: Full-time
Classification: 12-month
FLSA status: Non-Exempt
Supervisor: Director of Aventura Community Programs

Summary :
The Aventura Programs Coordinator supports the Community Programs Director with:

• Strategic planning and market development of the Aventura Programs.
• Supervising, training and supporting Aventura On Site Coordinators on a daily basis.
• Supervising daily operations of EBI Aventura Community Programs including School Year

Camps, Summer Camps, Aventura Extended Care, EBI Enrichment Program.

• Staffing, coaching/training.

Strategic Program Development

• Develop vibrant auxiliary programs that achieve desired strategic priorities and support the

school’s overall program and mission.

• Assess, enhance, and where appropriate, expand summer and auxiliary program offerings

aligned with EBI’s mission to meet the physical, emotional, intellectual, and social needs of
current and prospective participants.

• Collaborate with school leadership, administration, and faculty to ensure all summer and

auxiliary programs align with the school’s mission and educational philosophy.

• Annually seek and analyze input from campers/students, families, and staff regarding the

quality of their program experience.

• Explore opportunities for leveraging both the intellectual and physical assets of the school

while ensuring that the needs of students are prioritized.

• Seek to identify partnerships that may enhance program potential.
• Manage and update the Aventura Community program rosters and emergency forms.

Financial Management

• Monitor revenues and expenses in accordance with budgetary restrictions for bottom line

performance across all programs as requested.

• Continually strive to generate and grow net revenue in support of the school.

• Manage contracts with third party partners and vendors related to auxiliary programs

operations.

• Coordinate with the Business Office to ensure accurate monthly billings for the extended

day program by student attendance.

• Coordinate with the Business Office to reconcile all familie’s payments and outstanding

debts.

• Conduct RFPs as appropriate for third party partners and vendors.

Marketing and Communications

• Effectively promote auxiliary programs so as to achieve enrollment and revenue targets.
• In coordination with the Advancement department, ensure that auxiliary programs have an

effective and accurate web presence including the website and social media and develop
and implement a comprehensive marketing strategy for all auxiliary programs.

• Manage customer service and marketing initiatives to promote and communicate the

programs to prospective and enrolled participants.

Administration and Operations

• Ensure that all community and auxiliary programs operations, including school camps,

summer programs and extended day, are in compliance with all applicable regulations of
licensing and governing entities. Maintain all required camp licenses and permits.

• Oversee the implementation of registration for auxiliary programs.
• Manage student’s attendance to the Aventura Community Programs.
• Maintain accurate and comprehensive summer program registration, billing, and other

camper data in UltraCamp and work with the Business Office to ensure that data can be
successfully recorded in the FACTS, UltraCamp or other system.

• Coordinate daily operations of the after-school extended day program PK-8 School

students during the academic year, ensuring that all activities for students provide an
engaging experience in a safe environment as requested.

• Coordinate as necessary with the technology and facilities departments.

Human Resources

• Collaborate with the Director of Community Programs to hire and train a qualified, effective,

and customer-focused team that includes numerous full time, part time and/or temporary
extended day and summer camp staff, coordinating with the Human Resources and Payroll
Manager as appropriate.

• Coordinate with the Human Resources to ensure all necessary and required employment

forms, including background checks, are completed and on file.

Other Duties:

• Respond to emergency situations according to EBI procedures.

• Ability to lift or move boxes up to 25 lbs., with or without reasonable accommodation.
• Perform additional duties as assigned by the Head of School or the Director of Aventura

Community Programs.

Required Education and Experience:
Bachelor’s Degree required, Master’s degree preferred.

• At least 3 years of experience working in auxiliary programs or similar economic ventures
• Bilingual and native Spanish speaker
• Demonstrated commitment to DEI/social justice
• Detail-oriented with the capacity to effectively and efficiently manage numerous small and

large tasks

• Proficiency with Microsoft Office and Google Suite, and other related technology
• Excellent communication skills with the ability to exchange accurate information with a

variety of constituencies (parents, students/campers, third party partners, Human
Resources Office, Business Office, and senior administration).

Preferred Education and Experience:
Master’s Degree

• Prior experience working in an educational setting or with children’s programs preferred
• Proficiency in UltraCamp
• Experience with Paycom or similar applicant tracking software

EBI uses a salary scale that is based on education and years of experience and ranges from
$28.84 per hour to $36.05 per hour.

Application Process
To be considered for the position, please complete an application, and send a letter of
interest, a resume, and contact information for at least three professional references,
including supervisors, to Erica Castro at [email protected]. Please generate
all documents as one MS Word doc or a converted PDF file. Incomplete files, or files or
candidates that do not meet the desired qualifications, will not be considered.

EBI is an Equal Opportunity Employer and is committed to diversity. We encourage all qualified
candidates to apply.

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Salary