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Location

Lawrenceville, GA | United States

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Job description

Director, Budget and Grant Accounting

This job is a full time, benefited, FLSA Exempt position in the Administrative Services Division that reports to the Executive Director of Budget Compliance and Reporting.

Salary : Commensurate with education and experience $72,000/yr.

Minimum Qualifications (Job Code 10056)
Bachelor’s degree from an accredited college or university *and* Five (5) years of experience in management or the defined departmental area

Preferred Qualifications:

In addition to the minimum qualifications, Bachelor’s degree in Accounting or Finance *and* five (5) Years of experience in budgeting, accounting or statistics. Functional knowledge of PeopleSoft Financial System. Successful experience in management and expenditure of grant and contract funds. Knowledge of governmental accounting, such as purchase orders, general ledger, and accounts receivable. Good organizational skills. Accurate 10-key and keyboarding skills. Ability to meet deadlines with minimal supervision. Proficiency with Excel at the intermediate level. Working knowledge of automated accounting systems.

Job Description Summary:

Under minimal supervision, this position monitors expenditures and budgets of assigned grants. For GTC, these grants include special corporate grants and all State and Federal grants, including Adult Education, Workforce Investment Act, New Connections to Work, Fatherhood Initiative, Perkins, and Foundation funded grants. Provides technical assistance and consultative services regarding grant compliance procedures. Reviews general ledger and prepares regular and ad hoc financial reports. Also responsible for the monthly upload of labor from payroll into the PeopleSoft system, remitting deduction payments, monthly financial analysis and journal entry preparation.

Duties/Responsibilities:

Percentage of Time:

Labor Upload for Salaries and Benefits

• Assures the efficiency and accuracy of the recording of labor in the accounting system and sub-system.

• Correctly analyzes accounting data and labor transactions and determines the appropriate corrective action to take when faced with discrepancies.

• Communicates with HR and budget office to facilitate resolution of discrepancies.

• Ensures that the labor upload from payroll sub-system is updated to the PeopleSoft general ledger by month end.

• Coordinate payment and reporting of all employee deductions by given deadlines.

10%

Budgeting and Accounting for Grants

• Assist with the preparation for fiscal years budgets annually. This include organizing, planning and spearhead the budget committee.

• Manages the supply fee budgets and communication annually.

• Monitors expenditures and budgets of all assigned grants so that improvements and changes can be made which are necessary to meet the State and Federal grant tracking standards and assure compliance with State and Federal distribution and accounting requirements.

• Correctly monitors expenditures to ensure conformity with budget category limits. Performs correct analyses as necessary and identifies significant budget variances.

• Alerts management in a timely manner to situations where the potential for cost overruns exist.

• Reviews and makes recommendations concerning requests for revisions to internal operating budgets. Ensures compliance with applicable regulations and policies.

• Communicates with GTC grant managers, State and Federal agencies, DTAE, and various GTC departments regarding grant requirements.

• Assists GTC grant managers with budget submissions and amendments.

• Reviews all grant transactions for compliance with State purchasing requirements within grant allocation. Ensures appropriate documentation is given for grant activities.

• Provides timely and accurate information concerning grant financial matters or issues.

• Analyzes grant activity monthly for propriety and in preparation for cash draw request.

• Prepares monthly cash draw request to DTAE for funding of each grant.

40%

Financial Analysis and General Accounting

• Review requisitions less than $1,000 as needed.

• Determine cash draw requests for all Federal and State funds, except financial aid.

• Manage purchasing card transactions including acquiring monthly statements from p-card holders, reviewing statements for compliance, communicating with p-card holders, and preparing monthly journal entry and check request for payment.

• Prepare various monthly journal entries for month end closing.

• Review employee travel expense statements for propriety with State travel regulations, resolving discrepancies, and submitting to accounts payable for payment.

• Review monthly transactions for departments, as assigned, identifying and resolving errors and discrepancies

• Prepares quarterly budget analysis for all programs underspent each quarter.

• Attends internal and external educational programs and professional meetings as requested.

• Cross train in and provide support for other Budget Office functions, as needed.

• Assist Executive Director, Budget Compliance and Reporting as needed, especially for preparation of monthly financial statements and general ledger account analysis.

• Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior.

• Works within the system in a resourceful manner to accomplish reasonable work goals.

• Shows flexibility in response to process change and adapts to and accommodates new methods and procedures.

• Works when scheduled; begins and ends work as expected; calls in according to policy when arriving late for work or when absent; observes provisions of Fair Labor Standards Act; observes policies on break and lunch periods; uses work time appropriately.

45%

Performs other duties as assigned in the fulfillment of the needs, philosophy, and purpose of Gwinnett Technical College

5%

Physical Demands:

Frequency

(N)Never, (O)Occasionally or (C)Constantly

Requires operation, access, or control of financial resources.

C

Requires having a P-Card.

N

Driving is a responsibility of this position.

O

This position will have direct interaction or care of children under the age of 18 or direct patient care.

N

This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications).

N

This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation.

C

This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation.

N

This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation.

C

This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation.

C

This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation.

N

Operating motor vehicles or heavy equipment with or without reasonable accommodation.

N

Noisy environments.

N

Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation.

O

Light work that includes moving objects up to 20 pounds with or without reasonable accommodation.

O

Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation.

N

Work in outdoor elements such as precipitation and wind.

N

Assessing the accuracy, neatness and thoroughness of the work assigned.

C

The Technical College System of Georgia and its constituent Technical Colleges do not discriminate on the basis of race, color, creed or religion, national or ethnic origin, sex (including pregnancy, sexual orientation, and gender identity), disability, age, political affiliation or belief, genetic information, veteran or military status, marital status, or citizenship status (except in those special circumstances permitted or mandated by law). This nondiscrimination policy encompasses the operation of all technical college-administered programs, programs financed by the federal government including any Workforce Innovation and Opportunity Act (WIOA) Title I financed programs, educational programs, and activities, including admissions, scholarships and loans, student life, and athletics. It also encompasses the recruitment and employment of personnel and contracting for goods and services.

The Technical College System and Technical Colleges shall promote the realization of equal opportunity through a positive continuing program of specific practices designed to ensure the full realization of equal opportunity. The following person has been designated to manage inquiries regarding the nondiscrimination policies: Lisa Richardson, Title IX and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building A, Room 407, Lawrenceville, GA 30043, 678-226-6691, [email protected].

A Baccalaureate degree from an accredited college or university *and* Five (5) years of experience in management or the defined departmental area.

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