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Location

Aurora, IL | United States

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Job description

Position Purpose: $purpose

Core Competencies:

1. Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
2. Upholds the Mission Statement: Aurora University an inclusive community dedicated to the transformative power of learning .
3. Handle confidential information with tact and discretion.
4. Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

Essential Job Functions:

1. Greets guests and screens incoming phone calls.
2. Manages calendar and daily appointments for the President. Arranges appointments, meetings, and conference calls, considering priority and urgency.
3. Provides President with background information and/or supporting documents in preparation for scheduled appointments, interviews, etc.
4. Arranges for all Presidential travel including transportation and accommodations.
5. Manages the President's expense reports.
6. Secures President's signature on HR documents, including curriculum changes, BOA statements, etc.
7. Works closely with Community Relations team for special events on campus/President's home/setup/food/invites/guests, etc.
8. Attends commencement/convocations working with the Community Relations team on President's role/speeches/etc.
9. Assists with Zoom meetings/AV equipment for meetings as needed.
10. Updates organization charts for President's Cabinet working closely with University Communications team.
11. Coordinates gifts sent on behalf of the President including birthday gifts/cards, holiday gifts, sympathy floral arrangements, retirement gifts, etc.
12. Assists Sr. Executive Assistant with various projects and tasks that support the Office of the President as well as Board of Trustees meetings.
13. Purchases office supplies.
14. Distributes campus mail and prepares all outgoing mail.
15. Maintains all files related to the President's office.
16. Maintains confidentiality at all times.
17. Execute other projects and responsibilities as assigned.

Essential Job Requirements:

Education:

• Bachelor's degree required.

Experience:

• Minimum of 3 years of experience in an administrative assistant role, preferably in higher education.
• High level of proficiency in calendar management required.
• Proficient in the following MS Office programs: WordOutlookPower PointExcel

Skills:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills that support a welcoming and friendly office environment.
• Self-starter who can work both independently and as a part of a team.
• Strong organization skills and detail oriented.
• Ability to multi-task and prioritize work while effectively managing time.
• Diplomacy and tact necessary to manage demands on President's time.

Physical Requirements:

• The ability to interact in person, via electronic media, and on the telephone.
• The ability to move about campus and between locations.
• The ability to spend long periods of time at a computer station.
• The ability to work a flexible schedule as needed with some weekends and evenings required.

Aurora University is an Equal Opportunity Employer and is committed to becoming a model university of the 21st century. Toward this effort we are determined to have a faculty, staff, and student body reflecting the cultural demographics of the greater Chicago area.

About Aurora University

Aurora University (AU) is an inclusive community dedicated to the transformative power of learning. It is committed to helping students discover what matters and build their life around it. AU is a private, nonprofit, independent university accredited by the Higher Learning Commission. It offers more than 45 undergraduate majors — such as nursing, social work, business administration, criminal justice and psychology — and a wide variety of master’s and doctoral degrees that include social work and business administration. Degree programs are grounded in real-world experiences and are led by experienced, dedicated faculty members, nearly 140 of whom are full-time. The student/faculty ratio is 18:1. Almost 6,000 undergraduate and graduate students take classes on two main campuses — Aurora University in Aurora, Illinois, and George Williams College in Williams Bay, Wisconsin — as well as the nearby Orchard Center in Aurora and the Woodstock Center in Woodstock, Illinois. Online classes are also available. The Aurora University campus is located 40 miles west of Chicago. AU has 24 NCAA Division III teams competing in the Northern Athletics Collegiate Conference, Midwest Lacro ... sse Conference, Midwest Women's Lacrosse Conference and Northern Collegiate Hockey Association. About 700 student-athletes compete in sports. AU has a rich history and tradition of success across the spectrum of sport offerings. From conference championships to NCAA Championship appearances to academic awards and community service, student-athletes and staff continue to bring excitement and a sense of pride to Aurora University and all of the Spartan fans across the country. At AU, we firmly believe that intercollegiate athletics should promote the character development of participants, enhance the integrity of higher education, and promote civility in society. Toward these ends, we strive to adhere to fundamental values such as respect, civility, honesty and responsibility. Student-athletes and staff are always expected to operate with the principles of sportsmanship and ethical conduct in mind. Founded in 1893 in Mendota, Illinois, as Mendota Seminary, the institution soon changed its name to Mendota College. By 1911, it had outgrown its facilities and the following year changed its name to Aurora College and moved to Aurora, where its students could take advantage of a thriving business environment and easy access to Chicago. In 1985, Aurora College changed its name to Aurora University to better reflect the magnitude of its academic offerings. Seven years later, Aurora University and George Williams College traditions blended when the two institutions entered into an affiliation agreement that paved the way for a merger eight years later. In 2010, the Woodstock Center opened to meet the needs of students in McHenry County and surrounding communities. Website:

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