Compliance Specialist | Cal Poly Pomona
Location
Pomona, CA | United States
Job description
Compliance Specialist Job No: 535829
Work Type: Staff
Location: Pomona
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)
Type of Appointment : Full-Time, Probationary
Collective Bargaining Unit : California State University Employees Union - Unit 9
Job Classification : Administrative Analyst/Specialist - Non Exempt
Anticipated Hiring Amount: $3,518 - $5,000 per month
Work Hours : Monday - Friday 8:00am-5:00pm
THE DEPARTMENT The Office of Research, Innovation & Economic Development assists faculty, staff and students in securing external funding for research and other support services related to research compliance, and innovation for commercialization. The office serves as a central office on campus for support related to any aspect of research and has three main units. First, the Office of Research and Sponsored Programs (ORSP) provides assistance to faculty in identifying funding from government agencies, foundations, and corporations, and in proposal planning, development, and final submission. Second, the Office of Research Compliance (ORC) provides support to faculty, staff and students related to all aspects of research compliance including human subject, animal research, export controls (EC), and responsible conduct of research (RCR). Third, the Animal Care Facility provides a state of the art facility for animals used in teaching and research. At any one time, the facility houses 300 mice, 30 rats, and 10 rabbits.
DUTIES AND RESPONSIBILITIES - Provides administrative assistance to the research compliance office (EC, RCR, IACUC, IRB) and primarily the IRB and IACUC program. As human subjects and animal protocols are submitted through online portals, conducts administrative reviews of the protocols to assist the committees and their chairs with efficient and effective reviews.
- Analyzes protocols for format, compliance with regulations, and policies, and completeness; recommends changes as needed.
- Advises applicants on the use of appropriate forms and applicable regulations.
- Interprets regulations and policies to address the objectives of the protocols application.
- Serves as the primary contact between applicants and the committees during all phases of the protocol review.
- Provides advice and assistance to bring protocols into compliance with review standards. Compiles minutes of IACUC and IRB meetings. Schedules, tracks and facilitates periodic site visits for the IACUC.
- Maintains IACUC and IRB protocol databases.
- Protocols are administered via IMedRIS for animal studies and Cayuse Human Ethics for human studies.
- Ensures that complete records are maintained for each protocol and that regulations have been followed.
- Works to implement new versions and systems as they come online. Analyzes efficiency and recommends changes as appropriate.
- Assures compliance with federal, state, and system regulation through maintaining, revising, and implementing policies, procedures, tracking or training requirements and completions, schedules, and forms to manage the programs.
- Gains and maintains up-to date knowledge of policies and regulations, obtained through professional contacts with agencies such as the Office of Laboratory Animal Welfare (OLAW), Office of Human Research Protection (OHRP), US Department of Agriculture (USDA) etc., attendance at conferences and other continuing education avenues.
- Keeps professional relationships with such entities and submits to them required reports. Facilitates periodic site visits for regulatory agencies and the USDA.
- Helps to develop and deliver educational programs, such as workshops webinars etc. for the campus community about animal and human subject research and teaching.
QUALIFICATIONS - Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Working knowledge of general practices, program, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships.
Preferred Qualifications - Direct experience in administration of IRB/IACUC or extensive experience working with IRB/IACUC, demonstrating proficiency in managing research compliance processes.
- Thorough knowledge of both the CSU system and Cal Poly Pomona policies and procedures, ensuring adherence to institutional guidelines.
- Familiarity with human subject protection and/or animal care protocols, including experience in developing and submitting relevant research protocols.
- Proficiency in export control regulation and strong presentation skills using Power Point and other multimedia tools, facilitating effective communication of research compliance concepts.
- Demonstrated ability to collaborate with university stakeholders, strong interpersonal skills, and a commitment to continuous learning and professional development.
Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to .
Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to .
CSU Classification Salary Range This position is part of the CSUEU bargaining unit. The CSU Classification Standards for this position are located on the following site: . The CSU Salary Schedule is located on the following site: . The classification salary range for this position according to the respective skill level is: minimum $3,518 and maximum $6,791 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.
Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to .
Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona's Annual Security Report and Annual Fire Safety Report are available for viewing at: and .
Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster .
Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at
[email protected] . For more information, go to Employment Notices .
Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement .
Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices web page.
Advertised: February 13, 2024 (9:00 AM) Pacific Daylight Time
Applications close: March 21, 2024 (11:55 PM)
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About Cal Poly Pomona
Cal Poly Pomona consistently ranks among the best universities in the country when it comes to quality education, affordability and career prospects for graduates. As an inclusive polytechnic university, we cultivate success through experiential learning, discovery and innovation. U.S News noted Cal Poly Pomona was eighth most diverse among regional universities in the West and tenth most diverse in the nation. Nowhere else can students ride an Arabian horse, practice on a Steinway piano, bring a new product to market, and build a liquid-fueled rocket.
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