Yale University
Location
New Haven, CT | United States
Job description
1. Designs, coordinates and oversees the logistical and high level administrative support needs of multiple, complex, and widely distributed educational events, conferences and/or other events. 2. Serves as principal source of information to students, staff, and faculty on event activities. 3. Coordinates with vendors to negotiate costs and determine requirements of renter in regard to technical, security and/or other requirements. 4. Designs and prepares various marketing materials. 5. Coordinates conferences and/or requested services including reserving conference rooms, determining catering needs, preparing conference materials, tracking various expenditures and revenues, collecting fees and maintaining any necessary records. 6. Serves as liaison with vendors on event-related matters. Maintains direct contact with personnel from various outside organizations and university departments associated with scheduled events. 7. Oversees, instructs, and coordinates activities of support staff. 8. May perform other duties as assigned.
Required Skill/ability 1: Proficiency with MS Office Suite, Zoom/Teams and Workday required. Notions in Adobe Creative Cloud Suite (especially Photoshop and InDesign) and website editing (Drupal and HTML) preferred, but training/templates will be provided.
Required Skill/ability 2: Demonstrated ownership of projects, initiative, problem solving, and independence.
Required Skill/ability 3: Proven event planning experience with creativity and desire to improve and make events truly special.
Required Skill/ability 4: Interest in science required. Notions of quantum physics (broad general public level) or interest to learn is appreciated.
Work Week: Standard (M-F equal number of hours per day)
Posting Position Title: Events Coordinator
University Job Title: Events Coordinator
Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little of no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.
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