Office Support Specialist - Graduate College | University of Illinois - Urbana-Champaign
University of Illinois - Urbana-Champaign
Location
Urbana, IL | United States
Job description
Office Support Specialist - Graduate College University of Illinois Urbana-Champaign The Office Support Specialist provides administrative support to the Graduate College Associate Deans and supports operational needs of the Graduate College.
For additional information about the Graduate College, visit
Duties & Responsibilities - Administrative Support:
- Serves as the principal support person for Graduate College Associate Deans. Maintains principals' calendars, including scheduling meetings and appointments.
- Coordinates logistical arrangements for meetings, including room setup, technology arrangements, and document preparation.
- Serves as a member of the team who proofreads and reviews Graduate College communications before sending in coordination with the Assistant Dean for Communications and Strategic Planning.
- Attends and takes minutes for Graduate College Executive Committee meetings. Maintain records for this committee.
- Supports other staff in the Graduate College as needed.
- Works with the Dean's assistant to provide any backup support for the Dean.
Unit Operations:
- Supports onboarding and orientation for new staff. Maintain staff directory and email lists.
- Maintains and updates Graduate College operations and communications calendars in coordination with the Assistant Dean for Communications and Strategic Planning.
- Serves as first contact for building needs. Serves as liaison to Facilities & Services and JSM including submitting tickets and following up on work orders. Manages keys, iCard swipe access, 2FA fobs.
- Writes and maintains procedure documents for position and unit operations.
- Works with the Graduate College Operations Committee to address operational needs for the college.
Other Duties:
- Arranges catering and travel.
- Purchases supplies for unit.
- Issues UPS labels for staff shipping needs.
- Serves as backup for room scheduling requests.
- Supports for Graduate College-wide events including space, catering, and other logistics.
- Performs other duties as assigned.
Minimum Qualifications - 1. High school diploma or equivalent.
2. Any combination totaling two years (24 months) from the categories below:
A. College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:
- 30 semester hours equals one year (12 months)
- Associate's degree (60 semester hours) equals eighteen months (18 months)
- 90 semester hours equals two years (24 months)
- Bachelor's degree (120 semester hours) equals three years (36 months)
B. Work experience performing office/clerical activities, including the use of computer systems.
3. One year (12 months) of work experience comparable to the second level of this series.
For additional information about this series, visit Appointment Information This is a 100% full-time Civil Service 3243 - Office Support Specialist position. The expected start date is as soon as possible after the close of the search. Salary for this position is set by a collective bargaining agreement and the rate of pay is $20.718/hour.
Work hours are 8:30 - 5:00 p.m., Monday - Friday (37.5 hours/week). Employees hired into this position will be expected to work on-site at the University of Illinois Urbana-Champaign campus on a full-time basis.
Work authorization is not available for this position.
For more information on Civil Service classifications, please visit the SUCSS web site at .
Application Procedures & Deadline Information Applications must be received by 6:00 pm (CST) on March 11, 2024. Upload a cover letter, resume (including month/year employment dates), contact information for three professional references, and transcripts or proof of degrees (if applicable).
Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Laura Williams at
[email protected] . For questions regarding the application process, please contact 217-333-2137.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing
[email protected] .
Requisition ID : 1023260
Job Category : Administrative Support
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About University of Illinois - Urbana-Champaign
The University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement. With our land-grant heritage as our foundation, we pioneer innovative research that tackles global problems and expands the human experience. Our transformative learning experiences, in and out of the classroom, are designed to produce innovative alumni who desire to make a significant, societal impact.
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